Principle Executive Business Partner

Airbnb•San Francisco, CA

10d•Onsite

About The Position

Airbnb was born in 2007 when two hosts welcomed three guests to their San Francisco home, and has since grown to over 5 million hosts who have welcomed over 2 billion guest arrivals in almost every country across the globe. Every day, hosts offer unique stays and experiences that make it possible for guests to connect with communities in a more authentic way. The Community You Will Join The Administrative Community is composed of global Business Partners who support Airbnb’s leaders and their teams around the world. Our Business Partners bolster Airbnb’s mission to create a world where anyone can belong by: Exercising sound judgment and strategy to coordinate core meetings Utilizing diverse communications methods to execute projects and tasks critical to the business Developing, iterating and driving team operations Curating meaningful moments through team events and gatherings Influencing team culture through leadership and collaboration Our Business Partners are expected to be self-motivated, incredibly organized, and resourceful, with excellent communication skills, acute attention to detail and follow through, and the ability to thrive in a fast-paced and ever changing environment. It is important that our Business Partners have the ability to interact and manage up with staff at all levels while remaining flexible, proactive and efficient, with a high level of professionalism and confidentiality. The Administrative Community is a critical partner that is an integral part of the operational success at Airbnb. The Difference You Will Make: Airbnb is seeking a Principal Executive Business Partner to support the Chief Technology Officer. This is a full time position based in our San Francisco HQ. The Principal Executive Business Partner is a strategic leader and requires an ability to interact with staff at all levels in a fast paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful, efficient and demonstrating a high level of professionalism and confidentiality. With so much going on in so many places, we need an experienced Principal Executive Business Partner to join the team.

Requirements

10+ years of relevant experience supporting senior level executives in an administrative capacity
Strong work ethic, proactive, exhibits positivity, professionalism, confidentiality and good judgment
Outstanding verbal and written communication
Ability to deal with conflict as well as give and receive feedback diplomatically
Ability to navigate and thrive in ambiguity
Incredibly organized and resourceful; able to juggle and multi-task, with an acute attention to detail and follow through
Advanced presentation skills (Google Docs, Keynote, Excel) and grasp of current social networking systems
Passion for trying, learning, improving, and sharing best practices
Ability to remain calm and poised under pressure

Nice To Haves

Previous experience in high growth environment strongly preferred

Responsibilities

Manage all day to day administrative responsibilities for the Chief Technology Officer. This includes advanced calendar management, travel and expense management, note-taking, meeting preparation and follow up, report and resource/database maintenance and coordinating office access. Act as a thought partner to the leader to strategically align their calendar with their priorities.
Plan and execute team events, offsites, activities, and recognition
Assist and/or own content creation including drafting emails and creating presentations
Manage purchase orders and partner with the leader and finance to track and analyze budget and expenses
Lead complex projects and initiatives that go beyond the scope of typical administrative work. This includes compiling and analyzing data sets, deep involvement in executive recruitment activities, driving operating system effectiveness - beyond scheduling and coordinating - budget management, cross-functional E-team initiatives such as M&A work, company OS work, or leadership huddles.
Manage end-to-end activities related to internal/external board, committee and advisory commitments
Manage and maintain the security of the leader’s email inbox, in compliance with our code of ethics and data privacy, security and protection policies as requested by the Leader.
Use sound judgment and discretion to produce work that touches the most sensitive and highly confidential information (e.g. executive hiring, significant organizational changes)
Represent the organization to internal and external stakeholders
Manage and maintain strategic relationships with key stakeholders (e.g. vendors, executive candidates, political figures)
Strong partnership with internal/external comms, talent partners and recruiting for org effectiveness
Set the staffing strategy for admin support across Tech, including allocating resources, identifying gaps, and reviewing support on an annual basis in partnership with Talent to ensure that support is aligned with the set criteria
Manage the hiring process for all new admins (temp or FTE) within Tech. This includes supporting sourcing efforts and participating on an interview panel based on the needs of the leader. Work in partnership with recruiting coordinators to schedule interviews for the respective leader
Building and maintaining community amongst the Tech business partner team; ensuring effective collaboration across orgs
Act as a lead, coach and mentor for the admins within Tech. This includes consistently meeting with individuals on the team and collectively on a regular basis to cascade information, provide guidance and share resources to support their growth and development
Build effective relationships on the team and cross-functionally within Airbnb to serve as a catalyst around scheduling and or spontaneous inquiries/requests
Complete other duties and special projects as assigned