Executive Business Partner/Executive Admin

Aston Carter • Fort Lauderdale, FL

1d • $38 - $41 • Onsite

About The Position

We are seeking a highly proactive and detail-oriented Executive Business Partner to support senior HR leadership and key executive stakeholders. This role extends beyond traditional administrative support and serves as a trusted partner responsible for optimizing executive effectiveness, driving operational execution, and enabling a best-in-class employee experience.

Requirements

• Bachelor's degree preferred (or equivalent experience).
• 4+ years supporting senior executives.
• Strong emotional intelligence and interpersonal awareness.
• Ability to manage multiple priorities and shifting deadlines.
• High level of discretion with confidential information.
• Experience with Excel, Calendar Management, Event Coordination, Data Handling, and Expense Management.
• Proven experience supporting multiple senior leaders (VP level or above) with complex priorities.
• Advanced skills in Excel for creating Pivot Tables and manipulating datasets.
• Mastery of PowerPoint for building polished executive-level presentations.
• Experience with expense reporting, PO processes, and invoicing systems (such as Concur, SAP, or similar).
• Expert-level coordination of high-volume, changing schedules and international travel.
• Demonstrated ability to anticipate needs and act proactively with little direction.

Nice To Haves

• Exposure to Oracle Fusion.
• Experience working closely with HR leadership.
• Background in employee engagement program execution.
• Familiarity with Power BI data exports/reporting.
• Experience supporting cross-functional executive teams (Finance, IT, Operations).
• Vendor coordination and facilities support.
• Event planning for large-scale or executive-level meetings.
• SharePoint collaboration tools.
• Project tracking and documentation management.
• Experience in highly matrixed or global organizations.

Responsibilities

• Manage complex calendars and coordinate travel for senior executives.
• Prepare executive-level presentations and ensure seamless daily operations.
• Contribute to employee engagement initiatives and coordinate events such as town halls and leadership meetings.
• Support cross-functional projects and manage daily operations for four senior executives across different business units.
• Exercise strong decision-making capabilities and anticipate needs before they arise.
• Operate independently in a fast-paced, high-visibility environment.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Executive