Executive Business Administrator

Microsoft•Redmond, WA

1d•$31 - $59

About The Position

We’re shaping a Frontier Marketing organization that learns faster, activates smarter, and drives measurable impact. The Global Marketing Engines and Experiences team is seeking an Executive Business Administrator to deliver high-quality administrative and operational support for up to two General Managers. This role operates in a fast-paced, highly collaborative environment and requires someone who can think ten steps ahead, manage multiple priorities, and execute with precision and urgency. This position requires the ability to take on a variety of roles, work in a dynamic environment, and consistently demonstrate exceptional attention to detail. It is a fantastic opportunity for a highly organized, driven, and collaborative professional who thrives on complexity, anticipates needs, and flexes seamlessly across priorities. The successful candidate will serve as a trusted partner to senior leadership, enabling business outcomes through best-in-class calendar stewardship, executive engagement support, cross-organizational communication, travel management, resource oversight, and meaningful contributions to the overall organization.

Requirements

5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.
2+ years experience serving as mentor to others.
3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
Proficiency in MOS (Microsoft Office Suite), particularly Outlook, Excel, PowerPoint, and Teams.
Calendaring expertise, including managing complex schedules across senior leaders and time zones.
Highly detail‑oriented with the ability to anticipate needs and think several steps ahead.
Proven ability to act with a strong sense of urgency, balancing speed with accuracy.
Self‑motivated and proactive, with a track record of independently driving tasks and seeing them through to completion.
Direct, confident communicator who can move work forward, remove barriers, and help drive the processes needed to support business momentum.
Executive presence and strong business acumen
Experince in organizational and prioritization skills
Effective communication and stakeholder management
Expeience to influence and collaborate across teams
Expereince in Project and event management expertise Budgeting

Responsibilities

Own strategic calendar management, aligning leader time with business priorities
Anticipate conflicts, proactively adjust schedules, and drive effective time allocation
Ensure leaders are well-prepared with agendas, briefing materials, and logistics
Serve as a trusted partner and representative of leadership with internal and external stakeholders
Facilitate cross-organizational communication and information flow
Partner closely with Chiefs of Staff, Business Managers, HR, and key stakeholders to enable decision-making
Support and execute team and leadership rhythms, including staff meetings, reviews, and planning cadences
Track follow-ups and action items to ensure alignment and execution across teams
Continuously improve processes and operational efficiency
Build strong partnerships across teams to support organizational initiatives
Navigate ambiguity and drive alignment in a highly matrixed environment
Act as a liaison across organizations to support priorities and business outcomes
Coordinate complex domestic and international travel, including itineraries and logistics
Provide real-time support to leaders during travel and manage escalations as needed
Plan and execute team events, leadership meetings, and offsites
Manage vendors, logistics, budgets, and communications to deliver high-quality experiences
Support budget tracking, expenses, and procurement processes
Ensure compliance with company policies and financial guidelines
Contribute to a positive, inclusive, and collaborative team culture
Support onboarding/offboarding and team operations
Mentor peers and share best practices within the Business Support community
Embody our culture and values