Executive Business Administrator

Microsoft • Redmond, WA

1d

About The Position

We’re shaping a Frontier Marketing organization that learns faster, activates smarter, and drives measurable impact. The Global Marketing Engines and Experiences team is seeking an Executive Business Administrator to deliver high-quality administrative and operational support for up to two General Managers. This role operates in a fast-paced, highly collaborative environment and requires someone who can think ten steps ahead, manage multiple priorities, and execute with precision and urgency. This position requires the ability to take on a variety of roles, work in a dynamic environment, and consistently demonstrate exceptional attention to detail. It is a fantastic opportunity for a highly organized, driven, and collaborative professional who thrives on complexity, anticipates needs, and flexes seamlessly across priorities. The successful candidate will serve as a trusted partner to senior leadership, enabling business outcomes through best-in-class calendar stewardship, executive engagement support, cross-organizational communication, travel management, resource oversight, and meaningful contributions to the overall organization.

Requirements

• 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
• Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.
• 2+ years experience serving as mentor to others.
• 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
• Proficiency in MOS (Microsoft Office Suite), particularly Outlook, Excel, PowerPoint, and Teams.
• Calendaring expertise, including managing complex schedules across senior leaders and time zones.
• Highly detail‑oriented with the ability to anticipate needs and think several steps ahead.
• Proven ability to act with a strong sense of urgency, balancing speed with accuracy.
• Self‑motivated and proactive, with a track record of independently driving tasks and seeing them through to completion.
• Direct, confident communicator who can move work forward, remove barriers, and help drive the processes needed to support business momentum.
• Experince in organizational and prioritization skills
• Effective communication and stakeholder management
• Expeience to influence and collaborate across teams
• Expereince in Project and event management expertise
• Budgeting

Responsibilities

• Own strategic calendar management, aligning leader time with business priorities
• Anticipate conflicts, proactively adjust schedules, and drive effective time allocation
• Ensure leaders are well-prepared with agendas, briefing materials, and logistics
• Serve as a trusted partner and representative of leadership with internal and external stakeholders
• Facilitate cross-organizational communication and information flow
• Partner closely with Chiefs of Staff, Business Managers, HR, and key stakeholders to enable decision-making
• Support and execute team and leadership rhythms, including staff meetings, reviews, and planning cadences
• Track follow-ups and action items to ensure alignment and execution across teams
• Continuously improve processes and operational efficiency
• Build strong partnerships across teams to support organizational initiatives
• Navigate ambiguity and drive alignment in a highly matrixed environment
• Act as a liaison across organizations to support priorities and business outcomes
• Coordinate complex domestic and international travel, including itineraries and logistics
• Provide real-time support to leaders during travel and manage escalations as needed
• Plan and execute team events, leadership meetings, and offsites
• Manage vendors, logistics, budgets, and communications to deliver high-quality experiences
• Support budget tracking, expenses, and procurement processes
• Ensure compliance with company policies and financial guidelines
• Contribute to a positive, inclusive, and collaborative team culture
• Support onboarding/offboarding and team operations.
• Mentor peers and share best practices within the Business Support community
• Embody our culture and values

Benefits

• Certain roles may be eligible for benefits and other compensation.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive