Executive Business Administrator - SCHIE

Microsoft•Mountain View, CA

10d•$31 - $59

About The Position

Silicon Cloud Hardware Infrastructure Engineering (SCHIE) Artificial Intelligence System Chip (AISiC) Silicon team is responsible for delivering cutting-edge AI designs that can perform complex and high-performance functions in an extremely efficient manner. We need to be always learning and insatiably curious. We need to be willing to lean into uncertainty, take risks and move quickly when we make mistakes, recognizing failure happens along the way to mastery. And we need to be open to the ideas of others, where the success of others does not diminish our own.

Requirements

5+ years administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Nice To Haves

Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.
2+ years experience serving as mentor to others.
3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
8+ years of experience as an administrative assistant or in a related administrative support role.
Effective written and verbal communication skills.
Demonstrated organizational and interpersonal skills.
Ability to work effectively in a fast-paced environment and manage competing priorities.
Ability to prioritize work, meet deadlines, demonstrate initiative, and maintain confidentiality of sensitive information.
Proficiency with Microsoft productivity tools, including Word, Outlook, and Excel, with the ability to learn and navigate internal applications.

Responsibilities

Calendar management with attention to details, accuracy, timeliness, conflict resolution and alignment to the leader’s priorities and commitments.
Planning and coordination of complex domestic and international travel itineraries.
Timely and accurate reconciliation of expenses.
Develop time management best practices to help managers meet business objectives.
Work in partnership with all SCHIE Business Administrators.
Experience working with a global team and cultural awareness.
Proven professional approach to dealing with highly sensitive and confidential information.
Ensure compliance with administrative operations policies and procedures.
Pro-actively participate as a member of the leadership team, including any special projects as requested by the lead admin.
Coordination and logistical support for onsite and offsite meetings/events including All Hands, Morale Events, Team Training and Leadership Offsites.
Assist with headcount management, org chart maintenance and distribution and security group ownership and management.
Team support including space management, office moves, new hire set up and onboarding and procurement of equipment and supplies.