Executive Assistant

Tokio Marine HCC•New York, NY

3d•Hybrid

About The Position

The Executive Assistant to the President and CEO, Tokio Marine HCC - North America P&C serves as a strategic partner and trusted advisor, providing high-level administrative, operational, and organizational support. This role requires exceptional judgment, discretion, and the ability to manage competing priorities in a fast-paced environment. The Executive Assistant plays a critical role in enabling the President to operate effectively by anticipating needs, streamlining workflows, and ensuring alignment across key business initiatives. Additionally, the Executive Assistant will offer support to other leaders as needed, further enhancing collaboration and operational effectiveness.

Requirements

Bachelor’s Degree is required
5+ years of experience supporting C-level executives in a corporate environment
Excellent written and verbal communication skills with an emphasis on confidentiality, tact, and diplomacy
Advanced organizational and analytical skills; demonstrated ability to manage multiple tasks simultaneously
Ability to anticipate needs and operate proactively with minimal direction
Advanced proficiency and experience using Microsoft Office package (Outlook, Excel, PowerPoint, Word)

Responsibilities

Manage and optimize the President’s calendar, ensuring alignment with business priorities and strategic objectives
Serve as a gatekeeper and facilitator, prioritizing access to the President and managing competing demands
Anticipate needs and proactively address issues to enhance executive effectiveness
Prepare briefing materials, agendas, presentations, and reports for meetings, board interactions, and external engagements
Act as a liaison between the President and senior leadership, employees, and external stakeholders
Draft, review, and manage correspondence, presentations, and confidential communications
Coordinate executive meetings, leadership sessions, and offsite events, ensuring clear agendas and follow-up actions
Facilitate communication flow across departments to ensure alignment and execution of priorities
Screen and prioritize incoming communications, including email, calls, and requests
Support execution of key strategic initiatives and special projects led by the President
Track progress on high-priority initiatives and follow up with stakeholders to ensure timely completion
Assist with preparation of executive dashboards, reports, and business updates
Coordinate domestic and international travel arrangements, including detailed itineraries
Handle sensitive and confidential information with the highest level of professionalism and discretion
Exercise sound judgment in decision-making and escalation of issues
Manage budget and prepare expense reports
Maintain and frequently update databases that the executives use in their day-to-day activities
Review incoming mail, requests for action or information and route to the appropriate staff member for action
Oversee and assist with building management, maintenance of office equipment, inventory of general supplies and equipment, and other miscellaneous supply contracts such as overnight delivery, courier services, document destruction, and record storage

Benefits

Competitive salary and comprehensive benefit package
Strong learning culture with ongoing development opportunities
Opportunities for growth and career advancement
Comprehensive medical, vision, and dental coverage, with eligibility beginning on your first day of employment
Basic life and disability insurance
401(k) plan with 6% company match
20 days of PTO, two floating holidays, approximately 11 paid holidays, and volunteer time off
Paid parental leave
Access to our award-winning wellness program, including mental health services, fitness network membership, and a complimentary Headspace subscription
Student loan matching program
Employee discount program
An opportunity to do meaningful work and love what you do