Executive Assistant, NYT Wirecutter

The New York Times•New York, NY

4h•$70,000 - $85,000•Hybrid

About The Position

We are seeking a highly organized and proactive Part-Time Executive Assistant to provide administrative, scheduling, communications, and logistics support to Wirecutter Leadership. This role is ideal for someone who exercises sound judgment, anticipates needs, communicates clearly, and can manage multiple priorities with care and follow-through. This part-time position requires 20 hours per week. This position is based in New York with a hybrid schedule including three days per week in the office, though additional in-office days may be required depending on leaders' needs.

Requirements

Bachelor's degree or equivalent professional experience.
3+ years of experience providing Administrative and Operational support

Nice To Haves

2+ years of experience supporting a senior executive.
Exceptional organization, prioritization, and follow-through.
Strong written and verbal communication skills.

Responsibilities

Own and actively manage the executive's calendar, prioritizing competing requests and balancing internal meetings, client engagements, and strategic work.
Anticipate scheduling conflicts, recommend trade-offs, and proactively resolve changes or last-minute requests.
Coordinate business travel and create clear, simple itineraries.
Prepare and submit expense reports accurately and on time.
Create and maintain simple budgets for travel, conferences, on-sites, client entertainment, and team appreciation.
Track spending, reconcile expenses, and flag variances or upcoming needs.
Coordinate client engagement, entertainment, and appreciation activities, including trips, meals, events, and gifts.
Manage related logistics, budgets, calendars, vendors, and details.
Track thank-you notes and follow-ups to ensure commitments are completed promptly and thoughtfully.
Provide additional administrative and coordination support as priorities evolve.