Executive Assistant, NBC News

NBCUniversal•New York, NY

8d•Hybrid

About The Position

Provide high-level administrative, operational, and project management support to the President of Editorial at NBC News. The role calls for exceptional organization, judgment, discretion, communication skills, and the ability to anticipate needs and manage competing priorities in a fast-paced news environment. Alongside managing day-to-day office needs, the Executive Assistant serves as a proactive execution partner on editorial, strategic, and external-facing initiatives, taking ownership of projects with limited direction. The position is hybrid and currently requires working from the office at least four days per week; the company may change in-office requirements. The role is based in New York City and may require extended or irregular hours during breaking news and other high-priority periods. The position is eligible for company-sponsored benefits. Salary range: $33.65–$52.88 per hour.

Requirements

Bachelor’s degree and at least two years of experience in news, editorial, project management, communications, and/or executive administrative support.
Experience managing executive calendars, schedules, travel, and related logistics.
Demonstrated ability to manage projects with multiple stakeholders, deadlines, and competing priorities.
Strong written communication skills, including experience drafting professional correspondence for executive or external audiences.
Proficiency in Microsoft Office and Microsoft 365 collaboration tools, including Outlook, Word, Excel, and PowerPoint.
Strong digital research skills and comfort using technology to identify information, contacts, and solutions.
Strong knowledge of and interest in news, current events, and the broader media landscape.
Willingness to work in New York City.
Flexibility to work extended or irregular hours during breaking news and other high-priority periods.
Strong understanding of NBC News programming, talent, policies, and operations.

Nice To Haves

Excellent interpersonal skills and ability to work effectively with senior executives, talent, external stakeholders, and employees at all levels.
Strong judgment, discretion, and situational awareness.
Proactive and execution-oriented, with the ability to anticipate needs, determine next steps, and drive multiple initiatives through completion.
Resourceful, enterprising problem-solver able to navigate ambiguity, conduct research, and develop solutions independently.
Exceptional organizational skills, attention to detail, and follow-through.
Strong interest in working within a fast-paced news and editorial environment.

Responsibilities

Serve as a primary liaison between the President of Editorial, internal teams, senior executives, talent, external partners, and other stakeholders.
Manage a complex, frequently changing calendar and prioritize requests in response to breaking news and changing editorial needs.
Manage editorial, strategic, and operational projects from planning through execution, coordinating timelines, deliverables, stakeholders, and follow-up.
Take ownership of high-priority assignments, identify next steps, and drive work forward with limited oversight.
Coordinate editorial board briefings and other high-level engagements, including research, invitations, response tracking, materials, and follow-up.
Draft and coordinate executive-level correspondence, invitations, briefing materials, and communications for senior internal and external audiences.
Support external initiatives and events, including conferences and global engagements such as Davos, by coordinating communications, logistics, stakeholders, and deadlines.
Maintain awareness of the daily news cycle, breaking news, major stories, and editorial priorities to anticipate needs and support the President of Editorial.
Manage incoming requests and communications, using sound judgment to prioritize and escalate them.
Coordinate domestic and international travel, itineraries, logistics, and expense reporting.
Plan leadership meetings, briefings, events, and off-sites, including agendas, materials, communications, and logistics.
Research news topics, organizations, executives, external stakeholders, and prospective talent to support meetings and initiatives.
Handle sensitive and confidential information with discretion and professionalism.
Capture detailed notes, identify action items, and ensure follow-through.