Executive Assistant to SVP, Legal

Nscale•San Francisco, CA

16h•Hybrid

About The Position

Nscale is hiring an Executive Assistant to support and report to the SVP, Legal. The role is based in the San Francisco office at least three days per week and requires flexibility across time zones, including regular early-morning overlap with the London headquarters and European teams and occasional evenings for APAC. The Executive Assistant will bring structure, pace, and discretion to the Legal function, working closely with the SVP, Legal, Legal leadership, and colleagues across Finance, People, Compliance, Security, and Corporate Development. The role also coordinates with external counsel, advisors, customers, partners, and investors. The position manages a complex, fast-moving calendar; coordinates domestic and international travel; prepares expenses; tracks department budgets and invoices; and maintains secure records and workflows for sensitive materials. It provides legal operations support through contract workflow management in Ironclad, coordination of signatures and corporate documents, and external-counsel administration. The role also coordinates meetings, prepares agendas, takes notes, tracks action items, drafts correspondence, and collaborates with other Executive Assistants. Success involves anticipating needs, exercising sound judgment, protecting confidential information, and enabling the Legal team to operate effectively across competing priorities. The position may include additional duties consistent with the skills and qualifications required for the role. Occasional travel, up to four times per year, may include trips to the London headquarters and company offsites.

Requirements

At least 10 years of experience supporting a General Counsel, Chief Legal Officer, or other senior executive in a complex global organization.
Proven experience managing complex calendars, international travel, and high-volume senior stakeholder interactions.
Advanced proficiency in Google Workspace and comfort using Slack and Microsoft Teams.
Exceptional organizational skills and the ability to manage competing priorities calmly and accurately.
Discretion in handling sensitive legal, corporate, financial, and personnel information.
Strong written and verbal communication skills.
Confidence interacting with Board members, external counsel, investors, and senior leaders.
Strong attention to detail, proactive problem-solving ability, and personal accountability.
Ability to work from Nscale’s San Francisco office at least three days per week.
Flexibility to work outside standard Pacific hours, including early mornings to overlap with London and Europe and occasional evenings for APAC.
Comfort with occasional travel, up to four times per year.

Nice To Haves

Experience in technology, financial services, professional services, or high-growth companies.
Experience supporting legal, corporate governance, compliance, or Board processes.
Working knowledge of Ironclad or a comparable contract lifecycle management (CLM) tool.

Responsibilities

Own and manage a complex, fast-moving calendar across internal and external stakeholders in the US, Europe, and other global time zones.
Prioritize the SVP, Legal’s time against legal, governance, commercial, and corporate priorities; anticipate conflicts and deadlines and resolve scheduling challenges proactively.
Coordinate domestic and international travel, including multi-leg itineraries, visas, and last-minute changes.
Prepare and submit expense reports for the SVP, Legal.
Track Legal department budgets and invoices accurately.
Maintain organized, secure records and workflows for sensitive legal and executive materials.
Manage contract workflows in Ironclad, including routing agreements for review and approval, tracking status, and maintaining the contract repository.
Coordinate signatures, NDAs, Board consents, and execution of corporate documents.
Support external-counsel administration, including engagement letters, invoice review, and matter tracking.
Coordinate logistics for Legal team meetings and external-counsel briefings.
Prepare agendas, take meeting notes, and track action items to support follow-through and accountability.
Draft polished correspondence independently on behalf of the SVP, Legal.
Collaborate with other Executive Assistants to streamline executive and departmental workflows.
Handle confidential materials securely and follow action items through to completion.
Travel occasionally, up to four times per year, for example to the London headquarters and company offsites.

Benefits

Highly competitive US compensation package including base salary, bonus, and equity.
Performance reviews every 12 months.
Dynamic progression plan tailored to individual ambitions.
Opportunity to lead critical cross-functional initiatives and shape capital strategy.
Flexible workplace and autonomy to shape the workday.
Potential eligibility for bonus, equity, and/or commission programs.
Medical, dental, and vision coverage may be offered.
Flexible paid time off may be offered.
Parental leave may be offered.
Retirement plan participation may be offered.