Executive Assistant to SVP, Legal
About The Position
Nscale is seeking an Executive Assistant to support and report to our SVP, Legal. This role is based in our San Francisco office at least three days per week, and requires flexibility to work across time zones in support of our global business, including regular early-morning overlap with our London headquarters and European teams. The Executive Assistant will bring structure, pace, and discretion to Nscale's Legal function, partnering closely with the SVP, Legal, Legal leadership, and colleagues across Finance, People, Compliance, Security, and Corporate Development. This role will also coordinate with external counsel, advisors, customers, partners, and investors. Success in this role means anticipating needs, exercising sound judgment, protecting confidential information, and enabling the Legal team to operate effectively across competing priorities.
Requirements
- 10+ years of experience supporting a General Counsel, Chief Legal Officer, or other senior executive in a complex global organization.
- Proven experience managing complex calendars, international travel, and high-volume senior stakeholder interactions.
- Advanced proficiency in Google Workspace and comfort using Slack and Microsoft Teams.
- Exceptional organizational skills, with the ability to manage competing priorities calmly and accurately.
- Discretion in handling sensitive legal, corporate, financial, and personnel information.
- Strong written and verbal communication skills.
- Confidence when interacting with Board members, external counsel, investors, and senior leaders.
- Strong attention to detail, proactive problem-solving ability, and personal accountability.
- Ability to work from Nscale's San Francisco office at least three days per week.
- Flexibility to work outside standard Pacific hours, including early mornings to overlap with London and Europe and occasional evenings for APAC.
- Comfortable with occasional travel, up to four times per year [e.g., to our London headquarters and company offsites].
Nice To Haves
- Experience in technology, financial services, professional services, or high-growth companies.
- Experience supporting legal, corporate governance, compliance, or Board processes.
- Working knowledge of Ironclad or a comparable contract lifecycle management (CLM) tool.
Responsibilities
- Own a complex, fast-moving calendar across internal and external stakeholders in the US, Europe, and other global time zones.
- Prioritize the SVP, Legal's time against legal, governance, commercial, and corporate priorities.
- Anticipate conflicts, dependencies, and time-sensitive deadlines, resolving scheduling challenges proactively and with minimal guidance.
- Coordinate domestic and international travel, including multi-leg itineraries, visas, and last-minute changes.
- Prepare and submit expense reports for the SVP, Legal.
- Track Legal department budgets and invoices with close attention to detail.
- Maintain organized, secure records and workflows for sensitive legal and executive materials.
- Manage contract workflows in Ironclad, including routing agreements for review and approval, tracking status, and maintaining the contract repository.
- Coordinate signatures, NDAs, Board consents, and the execution of corporate documents.
- Support external-counsel administration, including engagement letters, invoice review, and matter tracking.
- Coordinate logistics for Legal team meetings, and external-counsel briefings.
- Prepare agendas, take meeting notes, and track action items to support follow-through and accountability.
- Draft polished correspondence independently on behalf of the SVP, Legal.
- Collaborate with other Executive Assistants to streamline executive and departmental workflows.
Benefits
- Highly competitive US compensation package (base + bonus + equity), with performance reviews every 12 months.
- Dynamic progression plan tailored to your ambitions.
- Flexible workplace trusts Nscalers to deliver, giving you the autonomy to shape your day around life's moments.
- Medical, dental, vision, flexible paid time off, parental leave, and retirement plan participation.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
