Executive Assistant

Dyne Therapeutics•Waltham, MA

17d•$125,000 - $150,000•Onsite

About The Position

The Executive Assistant serves as a highly trusted partner to one or more senior executives, providing strategic administrative, operational, and project management support. This role acts as an extension of the executive, ensuring priorities are effectively managed, organizational objectives are advanced, and leadership teams operate efficiently. The Executive Assistant is responsible for complex calendar and travel management, meeting and event planning, leadership team operations, executive communications, and coordination of high-priority initiatives. This role regularly interacts with employees at all levels of the organization, Board members, external partners, investors, consultants, and vendors while maintaining the highest levels of professionalism, discretion, and confidentiality.

Requirements

High School Diploma required; Bachelor's degree preferred
10+ years of experience supporting senior leaders, executives, or C-suite leaders in a fast-paced corporate environment
Biotechnology, pharmaceutical, healthcare, or life sciences industry experience preferred
Demonstrated success supporting multiple priorities and stakeholders simultaneously
Strong executive presence, professionalism, and sound judgment
Exceptional organizational, prioritization, and project management skills
Experience coordinating complex domestic and international travel
Proven ability to manage highly confidential information with discretion
Excellent written, verbal, and interpersonal communication skills
Advanced proficiency with Microsoft Office 365, Outlook, Teams, PowerPoint, Word, and Excel
Experience working in a high-growth, evolving environment preferred
Highly organized and proactive professional who anticipates needs before they arise
Proven track record as a trusted partner who exercises outstanding judgment and discretion
Relationship builder who works effectively across all levels of the organization
Problem solver who remains calm and resourceful under pressure
Exceptional attention to detail
Collaborative team player who contributes to organizational success beyond their immediate responsibilities
Champion of Dyne's values, culture, and employee experience

Responsibilities

Manage complex and frequently changing executive calendars, ensuring alignment with strategic priorities
Anticipate executive needs and proactively identify opportunities to optimize time, focus, and effectiveness
Coordinate internal and external meetings across multiple stakeholders, time zones, and functions
Prioritize incoming requests, communications, and meeting demands while exercising sound judgment regarding urgency and business impact
Prepare executives for meetings through agenda development, briefing materials, background information, and follow-up actions
Ensure executives are informed and prepared for upcoming commitments, decisions, and organizational priorities
Serve as a trusted thought partner and operational resource to executive leaders
Coordinate leadership team meetings, department meetings, town halls, offsites, and strategic planning sessions
Develop agendas, compile meeting materials, distribute pre-reads, and document key decisions and action items
Track commitments, deliverables, and follow-up activities to ensure execution and accountability
Support leadership teams in managing priorities, timelines, and cross-functional dependencies
Assist in planning and execution of organizational initiatives and department objectives
Coordinate logistics for internal and external meetings, workshops, conferences, and company events
Plan and execute leadership offsites, strategic planning sessions, and team-building activities
Manage conference room scheduling, audio-visual requirements, catering, and meeting support
Coordinate logistics for visitor meetings, advisory board meetings, and external partner engagements
Support company-sponsored events and employee engagement activities as needed
Arrange complex domestic and international travel, including flights, accommodations, ground transportation, visas, and itineraries
Anticipate and resolve travel-related challenges and schedule changes
Ensure travel arrangements align with company policies and executive preferences
Prepare, submit, reconcile, and track expense reports in a timely manner
Support budget tracking and invoice processing as needed
Serve as a key liaison between executives and internal and external stakeholders
Draft, edit, and coordinate executive communications, presentations, and correspondence
Facilitate communication flow across departments and leadership teams
Build strong working relationships across the organization to support collaboration and execution
Represent the executive office with professionalism, responsiveness, and discretion
Coordinate board of directors committee, advisory board, and governance-related meetings as assigned
Assist with meeting preparation, logistics, materials management, and follow-up actions
Coordinate scheduling and communications with board members and external advisors
Support governance processes and documentation while maintaining confidentiality and accuracy
Support execution of strategic projects and cross-functional initiatives
Track milestones, action items, and deliverables across multiple stakeholders
Identify opportunities to improve administrative processes, communication, and operational effectiveness
Assist with implementation of new tools, processes, and organizational practices
Support onboarding activities and organizational initiatives as needed
Participate in special projects that advance business and organizational priorities
Partner with other Executive Assistants to provide seamless executive support across the organization
Share best practices and contribute to continuous improvement of administrative operations
Provide backup support for executive coverage during absences
Mentor and support less experienced administrative team members as appropriate