Executive Assistant

Danone•White Plains, NY

10d•Hybrid

About The Position

We are looking for an Executive Assistant to support the SVP of US Supply & Operations and their Leadership Team. Our perfect candidate is proactive, extremely organized, thrives in a fast-paced environment, independently problem solves while under pressure, anticipates the needs of company leaders, and has a “get it done” attitude. The Executive Assistant will manage a wide range of advanced administrative and support related tasks, will be able to work independently within guidelines, and will make independent decisions regarding planning, organizing, and scheduling work. The ability to interact with senior leaders (at all levels in the region and globally) in a fast-paced environment, while remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role. Excellent written and verbal communication skills, strong decision-making ability, and attention to detail are equally important. This position is hybrid and is based in White Plains, NY.

Requirements

Associate degree, preferred, and minimum 4 years relevant experience.
Ability to manage a high volume of work, competing priorities, multi-task, and be resourceful in finding answers with little information.
Excellent emotional intelligence and communication skills with the ability to interact & collaborate effectively with others.
Big Picture thinking to anticipate and detect problems and opportunities related to the people and teams being supported.
Speed and decisiveness to make the right moves in high-pressure situations.
Experience in supporting multiple senior leaders simultaneously.
Experience and comfort working with leaders is critical.
Excellent communicator, both written and verbal, and confidence to share communications on behalf of leadership.
The ability to adapt to new collaboration and digital technology is a must.
Strong skills using Microsoft Word, Excel, Powerpoint, Outlook, CoPilot AI and/or other AI tools

Nice To Haves

Experience using Microsoft Teams is a plus.
Knowledge of SAP, Concur and OneBuy as a plus.

Responsibilities

Provide Executive Assistance to: SVP, US S&OP, SVP, Performance & Transformation, and SVP, Fulfillment & Customer Collaboration.
Additional support may be required in addition to these executives and their leadership team, including internal and external calendaring, business travel, large-scale meetings, expenses, event planning, and special projects.
Manage demanding calendaring requests across time zones with limited oversight.
Coordinate and oversee events, including internal team events, team off-sites, business and operational reviews, and other team meetings, including arranging meeting rooms and catering requests.
Coordinate complex travel and expense reporting using Concur, including the submission of expense reports after each trip or special event.
Contribute to PowerPoint presentations as needed for key meetings such as Town Halls
Maintain high standards of confidentiality and information security when given access to sensitive information.
Contribute to the excellent reputation of the company and the Operations team through professional, friendly and respectful interactions with all internal and external stakeholders.