Executive Assistant

Schellman • Tampa, FL

13d • Hybrid

About The Position

The Executive Assistant will support C-level executives in a fast-paced environment and assume office management responsibilities including the supervision of team members. You will serve as a partner to multiple executives and will be responsible for handling administrative tasks so that they can be focused on delivering exceptional results. The ideal candidate will reside in the Tampa, FL area, as on-site presence at our Tampa corporate offices may be required on an as-needed basis.

Requirements

• High level of agility in managing a large volume of tasks and competing priorities in an accurate and timely manner
• Possess a high degree of confidentiality and discretion with sensitive company information
• Manage, develop, train and mentor team members on projects and assess performance.
• Ability to establish collaborative relationships and maintain rapport with executive management as well as assist a wide range of team members in a variety of situations.
• Experience using Outlook, Word, and Excel
• Associates or Bachelor's degree in business or other relevant subject area, or equivalent years of experience directly related to the duties and responsibilities specified
• 3 years working experience in a large, highly demanding service organization supporting C-Suite Executives.
• The ideal candidate will reside in the Tampa, FL area, as on-site presence at our Tampa corporate offices may be required on an as-needed basis.

Responsibilities

• Provide executive assistance to multiple C-level Executives
• Assist Executives in ensuring all deliverables are being coordinated internally and that deadlines are being met.
• Screen phone calls, email communications, and manages meetings and appointments in accordance with company’s policies and procedures.
• Prepare correspondence on behalf of executive and at their discretion. Routes and resolves information requests.
• Plan, book, and confirm travel arrangements.
• Anticipate, prioritize and prepare executive team for travel, meetings and presentations.
• Organize and complete periodic reports and statistical reporting.
• Facilitate internal communications, coordinate special company functions, and staff meetings
• Make recommendations for improving operations or processes
• Act as back-up for the receptionist in administrative and office-based tasks like reception area coverage, organizing meetings, communicating facility-related changes, and updates with staff, suppliers or clients.

Benefits

• opportunity to work remotely, unless otherwise stated in the job requirements
• Connecting, collaborating and continuous education are also highly valued and therefore we require some travel annually for our Internal Service Delivery roles, which can include in-person training, team meet-ups, and strategy meetings.
• Service Delivery team members will also be required to travel based on business and client needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree