Executive Assistant

Catalent Pharma Solutions•Tampa, FL

7d•Onsite

About The Position

Catalent is seeking an Executive Assistant to provide proactive administrative support to senior executives at its global corporate headquarters in downtown Tampa, Florida. The position is 100% onsite and supports leadership direction and enterprise-wide operations across Catalent’s worldwide network. The Executive Assistant manages complex calendars and travel, prepares executive-level materials, supports meetings, and serves as a liaison across leadership teams. The role requires strong organizational skills and adaptability as priorities change. Annual travel expectations are 5%.

Requirements

High school diploma or equivalent.
At least three years of experience supporting senior leaders in an executive assistant role.
Willingness to work extended hours or overtime as business needs require.
Reliable transportation.
Ability to sit, stand, and walk regularly and occasionally lift 0–15 pounds.

Nice To Haves

College degree.
Experience in a corporate or highly regulated environment, such as pharmaceuticals or life sciences.

Responsibilities

Provide comprehensive, proactive administrative support to senior executives and help ensure efficient day-to-day operations.
Manage complex calendars and schedule internal and external meetings across multiple time zones, accommodating urgent and last-minute changes.
Coordinate domestic and international travel, including flights, ground transportation, accommodation, visas, and passport renewals.
Prepare, edit, and compile executive-level presentations, reports, dashboards, and briefing materials.
Support onsite and virtual meetings, including agendas, logistics, catering, and follow-up actions.
Liaise with other Executive Assistants to align schedules, travel plans, and leadership activities.
Process and reconcile travel and expense reports using Concur.
Perform other duties as assigned.