Executive Assistant

Xcel Energy•Minneapolis, MN

21h•Onsite

About The Position

Serves as a liaison in person, and by telephone between office and all other persons; screens and directs these contacts; coordinates mail; prepares correspondence and other communications; organizes and schedules officer's time and travel; plans and arranges meeting time, place and menu; handles correspondence including that of a confidential nature; handles special projects as assigned; prepares reports and presentations; sets up and maintains files. Xcel Energy offers a comprehensive portfolio of energy-related products and services to 3.4 million electricity and 1.9 million natural gas customers across eight Western and Midwestern states. At Xcel Energy, we strive to be the preferred and trusted provider of the energy our customers need. We're reinventing how we power communities, redefining how we care for customers, and reaffirming our commitment to the planet. We're committed to leading with equity and inclusion. You're driven to protect the environment, support your community, and seek innovation. We are leading the way in clean energy. We're using technology and innovation in every facet of our company. We're providing safe, stable jobs with robust benefits. We keep our customers at the center of all we do. We're committed to hiring a workforce that reflects the communities we serve. Together, we can provide carbon-free electricity by 2050. Together, we can take care of the environment and our communities. Together, we can create a place where everyone belongs. Together we're building a better tomorrow.

Requirements

High school required.
Minimum of three years secretarial experience.

Nice To Haves

Previous executive secretary experience.
Associate's degree or Administrative Assistant Certification (CAA).
Workday, SAP, Concur knowledge.
Strong skills with calendaring and managing schedules.
Works well with others and is a strong team player.
Ability to independently manage workload.
PowerPoint experience.
Travel Arrangement experience.
Scheduling Events and Leadership meeting.

Responsibilities

Organizes executive's time, taking into consideration priorities, available time, and other variables.
Proactively addresses scheduling conflicts; sets and maintains schedule of appointments and meetings.
Keeps executive "on schedule."
Makes all arrangements for travel/conferences.
Serves as liaison with direct reports, employees and vendors.
Maintains confidential nature of communications.
Initiates, composes and prepares internal/external correspondence and/or presentations.
Proficient in computer-based skills including Word, PowerPoint, Excel, as well as other tools, including dictation.
Relieves executive of details as necessary.
Responsible for daily office operations opens, sorts, and distributes incoming mail; answers, screens, delegates, and handles incoming phone calls; maintains office efficiency and handles unforeseen situations.
Proactively communicates with executive, including e-mail and voice mail updates.
Understands and works to the concept of "Customer First."
Handles external and internal customer interactions with this concept as a guiding principle.
Performs other related duties as directed by Executive.