Executive Assistant

Preferred Parking Service•Charlotte, NC

1d•Onsite

About The Position

The Executive Assistant provides administrative and operational support to the President and senior leadership team of a parking management company. The role supports efficient communication, organization, and coordination across the company’s parking operations, including executive scheduling, document preparation, meeting coordination, and follow-up on operational priorities. The Executive Assistant also serves as a liaison among leadership, management, clients, vendors, and property owners, and helps coordinate parking operations, vendor services, contracts, and special projects. This is an on-site, first-shift position in a fast-paced, team-oriented environment. The company describes itself as growing and offers advancement opportunities, long-term client relationship-building opportunities, and operational team support. The position is eligible for benefits, PTO after 90 days, and a 401(k) after six months. A 10-year background check will be conducted.

Requirements

Three to five years of experience in executive assistance or administrative support.
Proven experience supporting executive leadership and coordinating administrative activities across multiple departments or locations.
Strong organizational and time-management skills, including calendar management, meeting coordination, travel arrangements, and task prioritization.
Excellent attention to detail and ability to manage multiple responsibilities and competing deadlines.
Strong written and verbal communication skills and ability to interact professionally with executives, employees, clients, and vendors.
Ability to handle confidential information with discretion, professionalism, and sound judgment.
Strong problem-solving skills and ability to anticipate needs, resolve issues, and follow through on assigned tasks.
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Ability to work independently, demonstrate initiative, and provide proactive executive support.
Ability to thrive in a fast-paced environment where priorities and deadlines may change.

Nice To Haves

Bachelor’s degree in Office Administration, or equivalent professional experience; a bachelor’s degree is preferred.

Responsibilities

Provide direct administrative and organizational support to the President and senior leadership team.
Manage executive calendars, appointments, meetings, travel arrangements, and daily priorities.
Monitor emails and correspondence, prepare responses as appropriate, and address time-sensitive matters related to parking operations, clients, and business priorities.
Prepare executive presentations, operational reports, meeting agendas, correspondence, and other business documents.
Coordinate leadership meetings, document key decisions, maintain important-item lists, and follow up on commitments and operational objectives.
Maintain confidential company records, vendor contracts, client agreements, business documents, and executive files.
Anticipate executive needs, identify potential operational or administrative challenges, and recommend solutions.
Serve as a liaison between executive leadership, upper management, clients, vendors, and property owners.
Communicate operational updates, deadlines, performance expectations, and business priorities to appropriate team members.
Assist with process improvements, parking operations initiatives, and special projects to enhance efficiency and business performance.
Review vendor and client contracts and service agreements for accuracy, completeness, and compliance with company policies; identify discrepancies and coordinate their resolution.
Support coordination of parking operations, vendor services, and administrative processes across parking facilities.
Track operational performance, contract deadlines, vendor deliverables, and other business priorities as directed by executive leadership.
Support administrative and operational needs across parking locations as required.