Executive Assistant

Johnny's Selected Seeds•Fairfield, ME

7d•Onsite

About The Position

The Executive Assistant provides personalized administrative support in a well-organized and timely manner. The EA works with Senior Leaders to manage and organize administrative work and facilitate effective communications accordingly. This position is full-time working closely with all members of the Senior Leadership team with special focus on the CEO and Director of Finance.

Requirements

Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other administrative positions
Full comprehension of office management systems and procedures
Excellent knowledge of MS Office with emphasis on proficiency with Excel and PowerPoint.
Proficiency in English
Exemplary planning and time management and presentation skills
Up-to-date with advancements in office protocols and applications
Ability to multitask and prioritize daily workload
High level verbal and written communications skills
Discretion and confidentiality

Responsibilities

Act as the point of contact between the executives and internal/external clients including Board members.
Undertake the tasks of receiving calls, take messages and routing correspondence.
Handle requests and queries appropriately.
Maintain and arrange meetings, appointments and schedules and provide reminders.
Make travel arrangements as needed.
Prepare Board meeting prepack and other Board related items as needed.
Take minutes and keep accurate records of critical information.
Produce reports, presentations and briefs and coordinate among the senior staff.
Develop and carry out an efficient documentation and filing system.