Executive Assistant

DEMDACO•Overland Park, KS

About The Position

DEMDACO is a gift and home décor company based in Leawood, Kansas, with product categories including Gifts, Home Décor, Entertaining, Fashion, Baby, and Willow Tree. The company’s goal is to “lift the spirit” of its customers, consumers, and colleagues, and it describes business as first and foremost a human endeavor. The Executive Assistant promotes and supports DEMDACO’s strategic objectives by providing administrative assistance to members of the Leadership Team. The role interacts and communicates with all levels of the organization and is expected to be proactive, highly detail-oriented, and able to manage multiple priorities. Its purpose is to enhance executive effectiveness by anticipating needs and giving executives more time to focus on organizational strategies and goals. The role may also assist other executive assistants and provide backup support for facility-related tasks.

Requirements

At least 5 years of experience supporting executives.
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Ability to handle information appropriately, including sensitive and confidential information.
Excellent customer service skills and a people-oriented approach.
Ability to multitask and work independently with minimal direction.
Ability to work as a team member and willingness to learn new things.
Excellent attention to detail.
Ability to communicate effectively and feel comfortable working with executive staff.
Willingness to be flexible, do what is needed to get the job done, and act proactively.

Responsibilities

Plan and schedule meetings of varying sizes and complexity, prepare agendas with executives, coordinate with outside guests, and provide executives with relevant meeting-preparation information.
Provide hospitality for meetings, including ordering meals and anticipating meeting needs.
Manage executive calendars and proactively adjust schedules when conflicts arise, taking known priorities into account.
Read, research, respond to, and route email, regular mail, and phone correspondence for Leadership Team members.
Communicate on behalf of executives by email and phone, and act as a liaison with internal departments, external partners, and vendors.
Plan and schedule travel, including hotels, airfare, ground transportation, and meetings; prepare detailed itineraries.
Manage executive expenses as needed, including coding department expenses, preparing monthly expense reports and variance analysis reports, and assisting with annual budget planning.
Track vendor contracts and proactively communicate important dates.
Provide basic troubleshooting for computers, cell phones, and printers, including common issues such as replacing batteries or toner and clearing paper jams.
Back up the Facility Manager on assigned tasks, including accepting deliveries and granting building access to employees and guests.
Manage external partner requests to use the building or conference rooms and coordinate meeting needs.
Manage subscriptions for memberships, periodicals, and industry publications.
Manage supply requests for Amazon for Business.
Assist other executive assistants with projects as needed.