Executive Assistant

Radiology Partners

4d • $90,000 - $110,000 • Onsite

About The Position

The Executive Assistant provides high-level administrative support to senior technology executives at Cognita and Mosaic, with onsite coordination responsibilities at Cognita HQ. This role requires strong judgment, discretion, follow-through, and the ability to anticipate needs, manage competing priorities, and support an organized, professional onsite experience. If you’re passionate about shaping the future of medical imaging, join us!

Requirements

• Minimum of 3-5 years of relevant administrative or operational support experience, preferably supporting C-Level, VP-level, or senior technology executives.
• Exceptional organization, follow-through, and attention to detail.
• Strong calendar management, scheduling, travel coordination, and meeting logistics skills.
• High ownership mindset, with the ability to create structure, improve processes, and keep teams organized with minimal direction.
• Excellent written and verbal communication skills.
• Sound judgment, discretion, and ability to maintain confidentiality.
• Ability to prioritize competing needs in a fast-paced environment.
• Proficiency with Microsoft Office, calendar/email tools, and collaboration platforms.
• Comfort supporting onsite office coordination alongside EA responsibilities.

Nice To Haves

• Bachelors degree preferred, or equivalent combination of education and experience.

Responsibilities

• Provide comprehensive administrative support for Senior-Level Executives exercising sound judgment, discretion, and with independent decision-making within delegated areas.
• Manage complex executive calendars, including scheduling, prioritization, meeting coordination, travel arrangements, conferences, and related logistics.
• Coordinate in-person and virtual meetings and events for executives and their teams, including room setup, agenda management, materials, attendee coordination, and follow-up items as needed.
• Prepare, reconcile, track, and submit expense reports in a timely and accurate manner.
• Proactively anticipate executive needs through analysis of schedules, meetings, key projects, travel plans, deadlines, and events.
• Facilitate communication across departments, operational teams, external partners, vendors, and visitors.
• Establish, maintain, and update files, records, and other administrative documents.
• Handle confidential, sensitive, and non-routine information with a high degree of discretion and professionalism.
• Support day-to-day office needs and help maintain an efficient, organized, and welcoming work environment at Cognita HQ.
• Maintain office organization and inventory by ensuring workspaces, kitchens, conference rooms, and common areas are fully stocked and operational.
• Coordinate onboarding logistics for new hires, including workspace setup, equipment provisioning, office access, and orientation support.
• Serve as the onsite point of contact for employees, guests, candidates, visiting executives, facilities teams, service providers and vendors.
• Coordinate office logistics, facility requests, special projects, and general office readiness.
• Other duties as assigned.

Benefits

• Competitive Benefits package – Eligibility starts the month after hire, with tiered options to choose from.
• Compensation Reviews, Career Growth Opportunities
• Generous PTO Plans and Paid Holidays
• health & wellness coverage options
• 401k benefits
• family planning
• telehealth

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree