Executive Assistant

Crown Castle • Piney Point Village, TX

1d • $33 - $45 • Hybrid

About The Position

The Executive Assistant provides high-level administrative support to two Vice Presidents, serving as a trusted partner responsible for managing complex schedules, coordinating business activities, and ensuring efficient day-to-day operations. This role requires exceptional organizational skills, professionalism, discretion, and the ability to manage competing priorities in a fast-paced environment. The Executive Assistant will also collaborate with and support other administrative professionals to maintain consistency and efficiency across the organization.

Requirements

• High School diploma or equivalent
• 5+ years of experience supporting senior leaders, with experience supporting Vice Presidents or executive-level management preferred.
• Demonstrated experience supporting multiple executives simultaneously.
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, PowerPoint, Excel, and Teams.
• Experience managing complex calendars, travel arrangements, and expense reporting.
• Excellent verbal and written communication skills.
• Strong organizational, prioritization, and time management abilities.
• Ability to handle confidential information with discretion and sound judgment.
• Experience working in a corporate environment preferred.

Nice To Haves

• Bachelors Degree/some college preferred

Responsibilities

• Provide comprehensive administrative support to two Vice Presidents.
• Manage complex calendars, prioritize scheduling requests, and resolve conflicts proactively.
• Act as a gatekeeper by evaluating requests, determining priorities, and ensuring executive time is effectively managed.
• Coordinate and prepare materials for meetings, presentations, and leadership discussions.
• Draft, edit, and proofread correspondence, reports, and other business documents.
• Handle confidential and sensitive information with a high degree of discretion and professionalism.
• Schedule and coordinate internal and external meetings, including executive leadership meetings, team meetings, and customer/vendor engagements.
• Organize meeting logistics including conference rooms, virtual meeting platforms, agendas, and supporting materials.
• Track action items and follow up on commitments to ensure timely completion.
• Coordinate recurring meetings and annual planning sessions.
• Arrange domestic travel, including flights, hotels, ground transportation, and itineraries.
• Anticipate and resolve travel-related issues while ensuring a seamless executive experience.
• Prepare and submit accurate expense reports in accordance with company policies.
• Monitor travel and entertainment expenses and assist with budget tracking when needed.
• Partner with other Executive Assistants and Administrative Assistants to ensure effective coverage and coordination across leadership teams.
• Provide guidance, support, and backup coverage for administrative staff as needed.
• Share best practices and contribute to process improvements that enhance administrative efficiency.
• Support department initiatives, events, and special projects.
• Maintain organizational charts, distribution lists, and departmental documentation.
• Coordinate team events, leadership offsites, employee recognition activities, and other business functions.
• Identify opportunities to improve administrative processes and implement effective solutions.

Benefits

• Comprehensive healthcare plans with highly company subsidized premiums and up to $2,000 annual company contribution to your Health Savings Account (HSA base plan for employee and dependents).
• Market-leading 401(k) plan, which includes up to 10% company contributions through our 5% match and 5% profit sharing program (based on employee contributions).
• New-child leave up to 8 weeks of 100% paid leave upon birth or legal adoption of a new child. Birth mothers are eligible for up to 8 weeks of additional 100% paid medical leave.
• Tuition reimbursement up to $5,250 per year of eligible tuition and fees.
• Crown Castle scholarship program awarding up to $10,000 per recipient each year for eligible dependent children of employees and interns.
• Matching charitable contributions to qualified charitable organizations of up to $1,000 per year per teammate.
• Generous paid time-off for eligible full-time employees (minimum 18 days per year based on years of service).
• 10 company holidays plus 2 floating holiday.
• All offices provide free beverages and snacks.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED