Executive Assistant to the Director of Building Development Services

City of Springfield • Springfield, MO

1d

About The Position

The City of Springfield is seeking a highly organized and dependable Executive Assistant to provide direct administrative support to the Director of Building Development Services. The role coordinates office activities, prepares correspondence and reports, manages schedules, and maintains confidential records. It also supports budget tracking and purchasing documentation and communicates with City employees, community members, and external partners.

The position works directly with departmental leadership and has varied responsibilities with opportunities to collaborate across the City. It supports services that contribute to Springfield's growth and development, within a leadership culture grounded in processes, relationships, and trust and guided by The Trust Edge Framework® principles: Clarity, Compassion, Character, Competency, Commitment, Connection, Contribution, and Consistency.

Requirements

• At least three years of responsible administrative office work.
• Strong organizational, time-management, and communication skills.
• Proficiency with word processing, spreadsheets, and other office software.
• Ability to manage multiple priorities, work independently, and exercise sound judgment.
• Excellent attention to detail and ability to maintain confidentiality.
• Obtain Notary certification within the probationary period.
• Possess a valid driver’s license and provide own vehicle for on-the-job transportation purposes.
• Complete the City of Springfield online application in its entirety, including accurate and complete employment history; resumes alone are not accepted as the application.
• Proof of United States citizenship or authorization to work in the United States is a condition of employment.
• Pre-employment drug testing is required.

Nice To Haves

• Experience with financial management software such as Oracle, QuickBooks, or similar systems.
• Certified Administrative Professional (CAP) certification is desirable.

Responsibilities

• Provide administrative support to the Director and coordinate daily office operations.
• Prepare correspondence, reports, and other departmental documents.
• Manage calendars, schedule meetings, and coordinate appointments and travel.
• Maintain accurate records and handle confidential information with discretion.
• Research information and compile data for reports and special projects.
• Assist with departmental budgets, expenditures, invoices, and purchase requests.
• Respond to inquiries and direct calls and visitors to appropriate personnel.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed