Executive Assistant

University of North Texas System•Denton, TX

1d•$51,744 - $54,551•Onsite

About The Position

The Administration group within the Facilities Department, at the University of North Texas is seeking to hire an Executive Assistant to join our team. The Facilities organization at UNT is a service provider comprised of the following divisions: Facilities Planning Design & Construction (PDC); Facilities Maintenance (FM) and Facilities Support & Services (FSS). We are responsible for the planning, renovation, maintenance and repair of university buildings and facilities, as well as other services playing an essential role to the mission of the University of North Texas. Facilities has over 325 employees who lead the way in caring for and operating over 175 facilities across 960 acres of property. Our goal is to provide world-class support for the University by ensuring safe, reliable, efficient facility and utility operations delivered with outstanding customer service and effective stewardship of resources and the environment. This position is responsible for providing executive, administrative, and analytical support to a department head (Dean, Director, or Assistant/Associate Vice President) and interacting with offices including the Presidents, Vice Presidents and/or external constituencies while maintaining sensitivity to confidentiality and protocol.

Requirements

Bachelor's degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.
Advanced MS Office skills.
Knowledge and experience with accounting/budgeting procedures.
Demonstrated ability to effectively communicate verbally and in writing at an exemplary level.
Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
Ability to conceptualize, plan and organize multiple programs and assignments effectively.
Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
Skill in developing and maintaining good working relationships with individuals and teams.
Knowledge of policies, practices, procedures and terminology of assigned function.
Possession of a valid Texas driver's license or ability to obtain within 30 days of employment; ability to drive a vehicle and maintain coverage under University liability insurance policy, if required to drive University vehicles.

Nice To Haves

Significant experience developing presentations in PowerPoint
Significant experience supporting senior management in a large complex organization

Responsibilities

Coordinates activities and acts as university wide liaison.
Identifies issues or problems and researches solutions within specific management areas.
Responsible for various special projects in support of the department or administrator.
Responsible for oversight of departmental budgetary activities.
Handles correspondence and calendar maintenance.
Responsible for the collection and analysis of data.
Responsible for preparation of materials for meetings and conferences.
Ensures required reports are completed in a timely fashion.
Coordinates activities on behalf of the department head.
Provides executive, administrative, and analytical support for Facilities Administration.
Prepares reports, presentations and other requested in support of Facilities Administration.
Consistently completes expected duties in a timely manner without constant supervision. Accepts responsibility for own work and follows through on commitments.
Promotes core values by conducting oneself in a manner that is respectful, honest, ethical, and customer focused.
Committed to maintaining a safe and secure work environment.
Demonstrates punctuality and follows policies and procedures for absences, time and attendance.
Represents the department or team on committees or task forces as requested or assigned.
Coordinates travel arrangements, compiling various reports, maintenance of records and other documentation, and coordinating special events.