Executive Assistant

SSM Health • Madison, WI

3d • Onsite

About The Position

Supports a local or regional VP or Hospital/Medical Group President in an administrative capacity. Plays a major role in coordinating the primary function, work or activities of the executive(s) being supported by anticipating their needs and work flow.

Requirements

• High School diploma/GED or 10 years of work experience
• Two years' related experience

Responsibilities

• Performs a variety of more complex and advanced administrative work.
• Serves as an administrative liaison with others outside of the area or organization.
• Demonstrates initiative and independence using extensive knowledge of the area of responsibility.
• May deal with highly confidential and sensitive information.
• Compiles information for reports or presentations.
• Prepares charts, graphs, or tables.
• May be responsible for budget tracking and maintaining financial or personnel records and databases.
• Responds to correspondence.
• Edits and proofreads documents.
• Communicates with others in person, telephone, and/or email.
• May receive and screen visitors and handles general inquiries.
• Assists with preparing for and facilitating meetings, conferences, programs and/or special events.
• Establishes and maintains filing systems.
• Orders and stocks supplies.
• May enter information from a variety of sources into computer database(s) and verify data entered into computer by checking printouts/reports for errors and correcting as required.
• Works within established procedures and a moderate degree of supervision.
• Performs other duties as assigned.

Benefits

• One week of paid parental leave for newborns or newly adopted children (pro-rated based on FTE).
• Instant access to earned, unpaid base pay before payday through DailyPay (fees may apply).
• Upfront tuition coverage through FlexPath Funded for eligible team members.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED