Executive Assistant

Federal Staffing Solutions Inc. • Washington, DC

10d • Onsite

About The Position

We are looking for an Executive Assistant to work in Washington, DC supporting our client. This role involves providing comprehensive administrative support to a senior leader, managing complex calendars, coordinating high-level meetings, and arranging domestic and international travel. The ideal candidate will have exceptional judgment, superior organizational skills, and expert-level communication abilities, with a strong proficiency in Microsoft Office Suite. Experience supporting C-suite or director-level executives in government, financial services, or regulatory agencies is required.

Requirements

• 10+ years of progressive administrative experience required, with at least 5 years supporting C-suite or director-level executives in government, financial services, or regulatory agencies
• Proven track record managing competing priorities in fast-paced, high-stakes environments
• Exceptional judgment and discretion with highly sensitive and confidential information
• Superior organizational skills with proven ability to anticipate needs and proactively address challenges
• Expert-level written and verbal communication skills, including ability to interact professionally with Board Members, senior officials, and external stakeholders
• Advanced proficiency in Microsoft Office Suite (SharePoint, Outlook, Word, PowerPoint, Excel, Teams)
• Ability to work independently with minimal supervision while exercising sound judgment
• Strong attention to detail with unwavering commitment to accuracy and deadlines
• Adaptability and composure under pressure

Nice To Haves

• Experience in confidential, regulatory, or policy-focused settings strongly preferred
• Familiarity with Federal government operations and protocols is highly desirable

Responsibilities

• Provide comprehensive administrative support to the senior leader
• Manage complex calendar with multiple competing priorities, including meetings with Board Members, Federal Reserve Bank Presidents, regulatory agency officials, and industry representatives
• Coordinate and prioritize meeting requests, ensuring appropriate preparation time and strategic scheduling
• Anticipate senior leader's needs and proactively address administrative requirements
• Draft, edit, and proofread correspondence, memoranda, and presentations for internal and external audiences
• Coordinate communications with Board Members' offices, Federal Reserve Banks, and other key stakeholders
• Manage sensitive and confidential information with absolute discretion
• Plan and coordinate high-level meetings, conferences, and briefings, including logistics, materials preparation, and follow-up
• Manage videoconference and hybrid meeting technology and logistics
• Prepare briefing materials, agendas, and background documents
• Arrange and coordinate participation in Board meetings, FOMC-related activities, and interagency meetings
• Track action items, deadlines, and follow-up requirements
• Arrange complex domestic and international travel, including detailed itineraries, security requirements, and expense reporting
• Coordinate travel for official Federal Reserve business, conferences, and international regulatory meetings
• Process travel authorizations and expense reimbursements in accordance with Federal Reserve policies
• Manage travel during crisis situations with flexibility and efficiency
• Process invoices, purchase requests, and budget tracking for the senior leader's office
• Assist with preparation of materials for Board presentations and decision memos
• Support division-wide events and initiatives as requested

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed