Executive Assistant (Full-Time/Day) Center City

Thomas Jefferson University • Philadelphia, PA

3d • Onsite

About The Position

Provides direct administrative support for a Senior Vice President/Department Chair and their designees. Performs highly responsible administrative secretarial duties including scheduling, producing reports and presentations, minute taking, and drafting correspondence while maintaining the security of confidential files. Supports executive level committees/boards and participates in executive level special projects, as needed.

Requirements

• High School Diploma/GED
• 5 years as an Executive Assistant or in other senior administrative roles

Nice To Haves

• Associate’s Degree
• Prior Healthcare Experience

Responsibilities

• Maintains executive calendars; schedules meetings, conferences and other functions in an efficient and timely manner.
• Creates, transcribes, and distributes meeting materials, agendas and minutes.
• Receives and screens incoming telephone calls, determines the priority of these calls, and takes messages and/or action as required.
• Compiles information from reports, files, records, publications and other sources to prepare reports and presentations.
• Communicates the executive’s instructions with various individuals and/or departments.
• Updates, follows, and keeps delegated tasks and projects on schedule to ensure administrative progress to deadlines.
• Processes and tracks departmental invoices, bills and payments through accounts payable and corporate credit card.
• Reads and analyze incoming mail, memos, submissions, and reports to determine their significance and plan their distribution.
• Makes recommendations for changes and/or improvement in office systems, working conditions, and equipment.
• Ensures department is sufficiently stocked with office supplies.
• Serves as the principle point of administrative contact and liaison with internal and external contacts.

Benefits

• medical (including prescription)
• supplemental insurance
• dental
• vision
• life and AD&D insurance
• short- and long-term disability
• flexible spending accounts
• retirement plans
• tuition assistance
• voluntary benefits
• tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED