Executive Assistant

Thales • Arlington, VA

12d • $45,219 - $92,484 • Hybrid

About The Position

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible. Knowing what Thales does today, means asking where technology is taking us tomorrow. We are creating the waves of digital transformation that will cary our customers into the future. Where these transformations intersect and interfere is where the most interesting and innovative tomorrows are being built. Thales operates at the intersection of these technologies to find every tomorrow. This is a hybrid role in Arlington, VA. The Executive Assistant performs a variety of administrative and clerical tasks in support of the day-to-day operations of numerous high level executives.

Requirements

• Strong communication skills (via phone, email and in-person)
• Experience exercising discretion and confidentiality with sensitive company information
• Excellent organizational skills with an ability to think proactively and prioritize work
• AA/AS Degree required
• 5+ years of administrative support.
• Executive admin. experience preferred

Nice To Haves

• BS/BA Degree preferred
• Advanced skills in MS Office including Outlook, Word, Excel, and PowerPoint
• Experience using Concur for business travel management
• Experience in an international and/or complex matrixes business environment

Responsibilities

• Provide exceptional executive level administrative support to the various Executives and Team members.
• Perform administrative assignments at senior-level, including but not limited to: Manage all aspects of complex calendar and scheduling requirements to include travel arrangements, both domestic and international
• Coordinate and schedule meetings to include arranging audio/visual requirements, and conference room preparation (scheduling, set-up, etc.) and logistics
• Prepare and process expense reports and applicable invoices
• Create and modify presentations, spreadsheets and organizational charts
• Assist with additional duties as necessary

Benefits

• Elective Health, Dental, Vision, FSA/HSA, Voluntary Life and AD&D, Whole Group Life w/LTC, Critical Illness, Hospital Indemnity, Accident Insurance, Legal Plan, Identity Theft, and Pet Insurance
• Retirement Savings Plan after 30 days of employment with a company contribution and a match, and with no vesting period
• Company paid holidays and Paid Time Off
• Company provided Life Insurance, AD&D, Disability, Employee Assistance Plan, and Well-being Program

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree