Executive Assistant

Builders Mutual • Raleigh, NC

9h • Hybrid

About The Position

At Builders Mutual, we believe in the power of a team to get the job done right. Our team, does their best work each day, creating a one-stop resource for all commercial insurance solutions and construction safety resources, leading to powerful results. Our cultural elements of teamwork, inclusion, expertise, and community aren't just words on a page— it's integral to who we are, how we work, and what sets us apart. We live out our values every day, striving to serve better and achieve more. The success of Builders Mutual is rooted in teamwork and the care we show the people we work with and serve. The Executive Assistant, Operations reports to the VP of Business Operations and plays a critical role in supporting senior leadership and ensuring smooth day-to-day business operations across the organization. The role provides high-impact administrative support and serves as the day-to-day administrator for the company fleet program. This hybrid role will work in our Raleigh office a minimum of two days per week, with the flexibility of working from home the remaining three days.

Requirements

• Bachelor’s degree in business administration or a related discipline and a minimum of five years’ experience supporting senior level management, or an equivalent combination of education and experience.
• Advanced knowledge of MS Word, Excel, PowerPoint and Scheduling programs.
• Attention to detail and strong organizational skills.
• Excellent judgment, independence and initiative in performing diverse set of support functions.
• Ability to prioritize tasks and respond quickly to changing priorities.
• Excellent communication skills, both written and oral.
• Must be flexible to effectively support the needs and work styles of team members.
• Ability to handle sensitive and confidential information with discretion.

Responsibilities

• Provide administrative and operational support for the Operations Department, including handling confidential information.
• Administer the fleet program: maintain vehicle/driver records and documentation, onboard new drivers, and coordinate vehicle scheduling and maintenance.
• Coordinate with leasing/finance, maintenance providers, fleet administrators, and dealers on orders, deliveries, repairs, registrations/titles, renewals, and vehicle purchases/replacements/lease buyouts.
• Support senior leaders (VP of Operations and other SLT members as needed) with calendar management, meeting scheduling, and coordination of internal/external engagements.
• Coordinate travel, registrations, and logistics; prepare itineraries and materials for designated senior leaders.
• Support budget and financial processes, including requisitions, invoice processing, expense coding, and accrual follow-up.
• Assist leaders with operating budget inputs and monitoring (run-rate, forecast updates, cost centers) and maintain accurate financial records.
• Produce reports, presentations, spreadsheets, and simple dashboards (e.g., monthly operating reviews); manage recurring deliverables (renewals, approvals, deadlines) through closure.
• Co-create working group agendas, clearly framing decisions, risks, and dependencies and prioritizing time-sensitive topics.
• Capture decisions and actions; maintain an action log and drive timely follow-up with owners.
• Draft and distribute operational communications; coordinate department programs (including apparel and promotional item ordering/inventory); and support special projects as needed.

Benefits

• Market-driven compensation and bonus plan
• 3 weeks of paid time off (and your birthday too!)
• 37.5-hour work week; end your Friday at 2:30 PM
• Builders University for employees, dedicated to supporting the development and enhancing expertise
• Earn swag and extra time off through peer recognition Builders Bucks program

What This Job Offers

• Job Type: Full-time
• Career Level: Executive