Executive Assistant

Siskin Children's Institute • Chattanooga, TN

9d

About The Position

The Executive Assistant provides high-level administrative support to senior leadership, ensuring smooth day-to-day operations and enabling the executive to focus on strategic priorities. This role requires exceptional organizational skills, sound judgment, and the ability to anticipate needs in a fast-paced environment. This is a part-time role with expected hours of 9am-2pm EST. Flexibility for quarterly Board Meetings after 2pm preferred.

Requirements

• Experience supporting senior executives in a corporate environment
• Advanced proficiency in Microsoft Office Suite and enterprise productivity tools
• Exceptional written and verbal communication skills
• Strong organizational skills with the ability to manage multiple priorities under tight deadlines
• Demonstrated ability to exercise sound judgment and maintain confidentiality
• Professional presence and strong interpersonal skills
• High level of discretion, integrity, and reliability
• Ability to work independently with minimal supervision
• Strong analytical and problem-solving capabilities
• Adaptability in a dynamic, fast-paced corporate environment

Nice To Haves

• Bachelor’s degree in Business Administration or related field preferred (or equivalent experience)
• Experience interacting with high dollar donors is plus

Responsibilities

• Manage complex calendars, schedule meetings and coordinate appointments
• Prepare internal and external correspondence on behalf of executives
• Organize travel including itineraries, accommodations, and logistics
• Process expense reports for executives and related organizations
• General CEO support, follow-ups, and continuity
• Managing board and committee communications, including distribution of materials and correspondence
• Scheduling quarterly board meetings, committee sessions, and preparatory calls
• Supporting agenda development in collaboration with executive leadership and committee chairs
• Preparing, formatting, and refining PowerPoint presentations and related board materials
• Providing live meeting support, including presenting slides and managing logistics during board and committee meetings
• Recording, drafting, and finalizing accurate and timely meeting minutes
• Maintaining organized document storage systems, ensuring version control and historical recordkeeping
• Tracking board and committee membership, terms, and related governance documentation
• Any and all duties as assigned over time may be required to support organizational needs.

What This Job Offers

• Job Type: Part-time
• Career Level: Executive
• Education Level: Associate degree