Executive Assistant

Heaviside Industries, Inc. • Marina del Rey, CA

20d • $120,000 - $140,000 • Onsite

About The Position

The Executive Assistant to the President serves as the President’s right hand, managing the calendar, inbox, travel, and meeting rhythm so the President can focus on customers, investors, and the team. This is a full-time, on-site role in Marina Del Rey, reporting directly to the President. The position supports a rapidly scaling company following its Series B and requires daily discretion when handling sensitive information, including government program details, board matters, and personnel issues.

Requirements

• At least 5 years supporting a C-level executive or founder, ideally at a high-growth startup.
• Expert calendar and inbox management using Google Workspace or Microsoft 365.
• Demonstrated discretion with confidential information and sound judgment about what to escalate.
• Excellent written communication skills, including the ability to draft emails in the President’s voice.
• Strong organizational skills under pressure and the ability to keep multiple moving pieces on track.
• Comfort with ambiguity and shifting priorities in a fast-scaling company.
• U.S. Person status (U.S. citizen or lawful permanent resident), required because the role handles export-controlled information.
• Ability to obtain and maintain a U.S. security clearance.

Nice To Haves

• Experience in defense, aerospace, or government contracting.
• An active security clearance.
• Military service or experience supporting senior military leadership.
• Experience supporting board meetings and fundraising processes.

Responsibilities

• Own and prioritize the President’s calendar across customers, government stakeholders, investors, board members, and internal teams; protect focus time and resolve scheduling conflicts.
• Manage the President’s inbox and communications by triaging email, drafting routine replies, flagging matters requiring attention, and following up on open items.
• Plan and manage complex domestic and international travel, including trips to military installations, test ranges, and customer sites.
• Prepare meeting materials, agendas, and attendee background; capture action items and track them to completion.
• Coordinate board meetings and investor updates, manage logistics, and organize materials and deadlines.
• Coordinate leadership meetings, offsites, and company all-hands with the leadership team.
• Coordinate the President’s candidate interviews with the recruiting team.
• Take on research, event planning, and cross-functional projects as the President’s priorities shift.
• Protect sensitive information and follow security, export-control, and information-handling procedures.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed