Executive Assistant

TX-HHSC-DSHS-DFPS•Austin, TX

1d•$4,523 - $5,889•Onsite

About The Position

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage. Functional Title: Executive Assistant Job Title: Executive Assistant III Agency: Health & Human Services Comm Department: CHIEF OF STAFF Posting Number: 20030 Closing Date: 08/26/2026 Posting Audience: Internal and External Occupational Category: Office and Administrative Support Salary Range: $4,523.16 - $5,888.50 Pay Frequency: Monthly Salary Group: TEXAS-B-21 Shift: Day Additional Shift: Telework: Not Eligible for Telework Travel: Up to 5% Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt Facility Location: Job Location City: AUSTIN Job Location Address: 4601 W GUADALUPE ST Other Locations: MOS Codes: 0100,0111,0170,3372,3381,4430,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN,YN YNS

Requirements

Minimum three (3) years’ experience with executive level coordination, written communications, scheduling meetings and managing calendars.

Nice To Haves

Experience with an HHS agency or other large government agency is preferred but not required.

Responsibilities

Receiving and facilitating communications for the Office of the Executive Commissioner, including interactions by phone and email with government officials, various community organizations, stakeholders, staff, and constituents.
Communicating effectively, accurately assessing, routing, and tracking inquiries to the appropriate program area or staff, and creating and assigning requests through the correspondence tracking system.
Escorting outside visitors to and from meetings with staff within the Office of Executive Commissioner.
Assisting with organizing documents for the correspondence tracking system, coordinating incoming and outgoing mail, and preparing and compiling information for agendas, correspondence packets, and other materials for executive staff.
Performing general office functions, including completing work orders, initiating, processing, and tracking purchase requisitions and purchase orders through the Centralized Accounting and Payroll/Personnel System (CAPPS) Financials, processing and verifying invoices, maintaining records and office repositories for executive correspondence, and assisting with high priority projects.
Coordinating executive calendars, scheduling meetings and reserving conference rooms, arranging travel and preparing itineraries, compiling meeting materials and coordinating office activities and communications.
Tracking, reviewing, and editing complex documents and distributing confidential and high-level information.
Providing administrative support during high volume correspondence periods, assisting with Office of the Executive Commissioner initiatives, special projects, and operational priorities, cross-training to support executive office functions and serving as reinforcement for administrative and technical duties that are necessary to ensure the efficient operation of the Office of the Executive Commissioner.