Executive Assistant
About The Position
The Executive Assistant will provide senior level executive administrative support to the CEO/President for a Global Technology Company as well as personal assistant to the CEO and family. The ideal candidate must be dynamic, confidential, and ability to multi-task. The candidate must thrive in fast-paced environments, be able to manage through ambiguity and complexity, create and simplify processes, and simultaneously support and prioritize varying requirements/tasks impacting a growing organization. This role requires excellent communication and organizational skills and the ability to identify and eliminate bottlenecks, provide escalation management, anticipate, and make trade-offs and balance administrative and business needs versus operational constraints in alignment with the executive's preferences. Maturity, curiosity, creative problem solving, and the ability to work as part of a team are all essential for success in this role.
Requirements
- 3+ years’ administrative experience supporting a Senior Executive in a fast-paced environment with multiple demands and an ever-changing schedule.
- Expert proficiency in Microsoft Suite including Adobe, Word, Excel, PowerPoint, Dropbox, Google.
- Discretion, tact, and loyalty; understands the importance of maintaining strict confidentiality.
- Polished, confident and professional manners as well as excellent communication and relationship management skills.
- Independent and resourceful self-starter with the ability to manage multiple requests and meet deadlines.
- Proactive with the ability to solve problems, be creative, intuitive and anticipate needs.
- Strong team player with the ability to work independently.
- Demonstrated ability to perform well under pressure.
- Strong focus on accuracy and attention to detail.
- Flexible and adaptable in an environment with growing business needs.
- Ability to respond to out-of-hour requests according to the Executives’ needs as required.
- High energy and positive attitude.
Nice To Haves
- Some travel is required.
Responsibilities
- Prioritize incoming phone calls, meeting requests, conference calls, and communications.
- Research, book, and arrange travel for the CEO/President and family members, including transportation services, private aircraft or commercial travel, accommodations, meal and event reservations and preparation of comprehensive itineraries.
- Plan and execute business and social events including researching and booking venues, compiling guest lists, organizing catering and entertainment, and running the event.
- Execute on property management and financial settlements.
- Prepare proposals, letters, client documents as required.
- Organize and manage the processing of all charitable donations.
- Anticipate and organize calendar, travel plans and expenses.
- Proactively identify opportunities to optimize processes to drive business results.
- Assist in the creation of PowerPoint presentations.
- Utilize Microsoft Suite to create reports, analyze data, and report on trends.
- Research and carry out diverse and far-ranging personal requests and ensure ad hoc requests are completed in a timely manner.
- Running errands where required e.g. banking, shopping, delivery of personal correspondence.
Benefits
- Competitive base salary: $80K-$105K plus bonus
- Generous time off: Start with 3 weeks of vacation, plus extra flex days to recharge.
- Comprehensive benefits package: Includes medical, dental, vision, & health spending account.
- Retirement support: Company-sponsored savings plan to help build your financial future
- Career growth: Ongoing training, development, and programs to help you advance.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
