Executive Assistant - Administration

Tower Health • Philadelphia, PA

1d

About The Position

St. Christopher’s Hospital for Children is seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative support to executive leadership in a dynamic healthcare environment. In this role, you will serve as a trusted partner to executive leadership and play a critical role in ensuring the smooth day-to-day operations of the CEO’s office. This position requires exceptional organizational skills, professionalism, discretion, and the ability to manage competing priorities while supporting the hospital’s mission of delivering exceptional pediatric care.

Requirements

• Bachelor’s degree required OR an equivalent combination of relevant education and experience may be considered in lieu of a degree
• Experience providing high-level administrative support to senior executives, C-suite leaders, or healthcare leadership teams preferred
• Proven experience managing complex calendars, executive scheduling, meetings, and travel arrangements
• Experience preparing reports, presentations, board materials, meeting agendas, and meeting minutes
• Experience coordinating executive meetings, events, and supporting strategic initiatives preferred
• Ability to manage sensitive and confidential information with professionalism and discretion
• Healthcare or hospital experience preferred
• Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines in a fast-paced environment
• Excellent written, verbal, and interpersonal communication skills
• Strong customer service and patient-centered communication skills
• Problem-solving, critical thinking, and sound decision-making abilities
• Ability to anticipate executive needs and exercise independent judgment
• Strong attention to detail and accuracy
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with virtual meeting platforms such as Microsoft Teams and Zoom
• Project coordination and multitasking skills
• Professionalism, diplomacy, and discretion

Responsibilities

• Provide comprehensive administrative support to executive leadership, including complex calendar management and scheduling
• Coordinate meetings, appointments, and travel arrangements while ensuring efficient time management
• Prepare reports, presentations, board materials, and other executive-level documents
• Manage incoming correspondence and communications with professionalism and confidentiality
• Welcome and assist visitors, patients’ families, staff, and external partners
• Independently resolve administrative issues and exercise sound judgment in decision-making
• Oversee daily operations of the CEO’s office to ensure efficiency and organization
• Support special projects and perform a variety of advanced administrative responsibilities as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Executive