Executive Assistant

CONAM Management Corporation•San Diego, CA

8d•$34 - $40•Onsite

About The Position

The Executive Assistant to the Chief Financial Officer (CFO) provides high-level, confidential administrative and operational support to the CFO. This role is responsible for a broad range of executive support functions, including calendar and meeting management, financial reporting coordination, project tracking, executive communications, and cross-functional administrative support. The Executive Assistant serves as a trusted partner to the CFO, handling highly confidential information with discretion, exercising sound judgment, and independently managing delegated responsibilities and special projects.

Requirements

3-5+ years of experience as an executive assistant
Expert user in Microsoft Office (Outlook, Word, Excel Zoom, Skype and PowerPoint)
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Very strong interpersonal skills and the ability to build relationships with stakeholders, including senior staff, associates, investors, clients and external partners/vendors
Expert level written and verbal communication skills
Demonstrated proactive approaches to problem-solving with strong decision-making capability
High degree of emotional maturity, focus, and professionalism
Highly resourceful team-player, with the ability to also be extremely effective independently
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
Forward looking thinker, who actively seeks opportunities and proposes solutions
Valid driver’s license and auto insurance

Nice To Haves

Bachelor’s degree strongly preferred
Preferred 5 yrs experience within the real estate industry

Responsibilities

Provide executive-level administrative support to the CFO, including managing priorities, coordinating workflow, and supporting strategic initiatives.
Manage complex calendars, schedule meetings, coordinate travel arrangements, and prepare detailed itineraries.
Prepare meeting agendas, presentation materials, reports, and executive correspondence for internal and external stakeholders.
Coordinate monthly, quarterly, and annual financial reporting activities, ensuring deadlines and deliverables are met.
Assist in the preparation, organization, and distribution of Board, Executive Team, and Finance Committee materials.
Handle highly sensitive and confidential financial, business, and personnel information with the highest level of discretion.
Track department budgets, process invoices and expense reports, and coordinate approvals in accordance with company policies.
Maintain organized financial records, executive files, and department documentation.
Support annual budgeting, forecasting, audits, and other finance initiatives through administrative coordination and project management.
Collaborate with Accounting, Operations, Human Resources, Development, and other departments to facilitate communication and ensure timely completion of cross-functional projects.
Monitor action items, follow up on deliverables, and provide status updates on key initiatives and special projects.
Coordinate meetings with auditors, banking partners, investors, consultants, and other external stakeholders as needed.
Develop, maintain, and improve administrative processes and standard operating procedures that enhance efficiency within the Finance department.
Prepare reports, analyze data, and compile information to support executive decision-making.
Perform additional duties and special projects as assigned.