Executive Assistant

Supermicro•San Jose, CA

30d

About The Position

Supermicro® is a Top Tier provider of advanced server, storage, and networking solutions for Data Center, Cloud Computing, Enterprise IT, Hadoop/ Big Data, Hyperscale, HPC and IoT/Embedded customers worldwide. We are the #5 fastest growing company among the Silicon Valley Top 50 technology firms. Our unprecedented global expansion has provided us with the opportunity to offer a large number of new positions to the technology community. We seek talented, passionate, and committed engineers, technologists, and business leaders to join us. We are looking for a highly capable, technology-forward Executive Assistant to support the Chief Compliance Officer and the broader Compliance organization. This role requires exceptional executive support skills, strong judgment, discretion, and the ability to operate in a fast-paced, highly sensitive environment. The ideal candidate will not only manage traditional executive assistant responsibilities, but will also have hands-on experience using AI tools, workflow automation, and AI agents to improve productivity, organize information, streamline follow-up, and support operational execution. This person should be comfortable identifying repetitive processes, building or coordinating AI-enabled solutions, and helping the Compliance organization work more efficiently.

Requirements

5+ years of experience supporting senior executives, preferably in a public company, legal, compliance, technology, manufacturing, semiconductor, or highly regulated environment.
Strong experience with executive calendar management, meeting planning, travel coordination, expense processing, and executive communications.
Demonstrated experience using AI productivity tools, automation platforms, or AI agents in a business setting.
Strong proficiency with Microsoft Office, Google Workspace, Outlook, Teams, Zoom, Slack or similar collaboration tools.
Experience with workflow tools, project management tools, document management systems, or ticketing platforms such as ServiceNow, Asana, Monday.com, Jira, Smartsheet, SharePoint, or similar systems.
Excellent written and verbal communication skills.
Strong organizational skills and ability to manage multiple priorities, deadlines, and confidential matters.
High degree of professionalism, discretion, judgment, and follow-through.
Ability to work independently, anticipate needs, and solve problems without requiring constant direction.
Comfortable working in a fast-paced environment with frequent changes, urgent requests, and senior-level visibility.

Nice To Haves

Experience supporting a Chief Compliance Officer, General Counsel, Chief Legal Officer, CFO, CEO, or other C-suite executive.
Experience in compliance, legal, investigations, audit, risk management, export controls, global trade, data privacy, cybersecurity, or corporate governance.
Hands-on experience building or configuring AI agents, GPT-based assistants, automation workflows, or no-code/low-code tools.
Experience using tools such as ChatGPT Enterprise, Microsoft Copilot, Gemini, Claude, Zapier, Power Automate, ServiceNow, Notion AI, Airtable, or similar platforms.
Experience handling privileged, confidential, regulatory, or investigation-related materials.
Experience preparing board materials, executive committee materials, dashboards, or management reports.
Proficiency in Mandarin Chinese (spoken and written)

Responsibilities

Provide direct executive support to the Chief Compliance Officer, including calendar management, meeting coordination, travel arrangements, expense reporting, document preparation, and follow-up tracking.
Manage complex calendars, prioritize competing demands, and ensure the CCO is prepared for meetings with relevant materials, background information, agendas, and action items.
Coordinate internal and external meetings involving senior executives, Legal, Compliance, Sales, Operations, Finance, HR, outside counsel, auditors, consultants, and other key stakeholders.
Prepare, edit, and organize presentations, reports, meeting materials, correspondence, trackers, and other business documents.
Maintain confidentiality and exercise sound judgment when handling sensitive compliance, legal, investigative, personnel, and business information.
Use AI tools and automation platforms to improve workflow efficiency, including summarizing documents, organizing meeting notes, tracking action items, drafting communications, managing tasks, and creating repeatable processes.
Assist in developing, testing, or implementing AI agents or AI-enabled workflows to support Compliance operations, such as document intake, task routing, policy tracking, audit follow-up, investigation support, training coordination, and reporting.
Identify manual or repetitive processes and recommend practical automation or AI-enabled improvements.
Create and maintain trackers, dashboards, and status reports for compliance initiatives, investigations, audits, training, policy updates, and executive follow-up items.
Support preparation for executive meetings, committee meetings, board-level updates, compliance reviews, audits, and regulatory or customer-facing meetings.
Help manage department priorities by tracking deliverables, deadlines, approvals, escalations, and dependencies across multiple stakeholders.
Coordinate with IT, Legal Operations, Compliance Operations, and other internal teams to support technology adoption and process improvements.
Assist with onboarding, vendor coordination, purchase orders, invoices, department communications, and other administrative or operational needs.
Use AI tools responsibly and securely to assist with drafting, summarization, research organization, meeting preparation, document review support, and workflow management.
Support the creation and use of AI agents or automated workflows for repeatable administrative and compliance-related tasks.
Help evaluate where AI can improve productivity while maintaining confidentiality, data protection, privilege, and compliance requirements.
Maintain organized prompts, workflows, process documentation, and standard operating procedures for AI-enabled tools.
Partner with stakeholders to ensure AI usage is appropriate for sensitive information and consistent with company policies.
Stay current on emerging AI productivity tools and recommend practical applications for the executive office and Compliance function.