Executive Assistant

EllisDon•Halifax, NS

5d•CA$65,000 - CA$80,000

About The Position

Connect with us LinkedIn, Instagram, Facebook, Twitter. Thinking about a change? We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting projects. It doesn’t matter what your expertise and craft is – there are no boundaries. We are a group of professionals with a variety of expertise within pre-construction, construction, and post-construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at EllisDon could look like for you. As you can see, we are a diverse bunch. Above all, we are a group of individuals with unique experiences and at EllisDon, we choose to celebrate the strength in our differences, every day. EllisDon’s commitment to Inclusive Diversity is to work together to create an environment where every employee feels safe to be their true and authentic self. Ultimately, EllisDon’s purpose is to provide people with similar values the opportunity to achieve to their full potential; to deliver that opportunity for great careers to one another; and to contribute meaningfully to the community we share with others. In case you’re curious, here’s what the industry thinks of us and some of the impacts we've made to the communities we work in and our latest Impact Report, highlighting how we're putting our values into practice in areas such as the climate & environment, inclusive diversity, indigenous relations, and health and safety.

Requirements

3-5 years' experience in supporting Senior Leaders within a corporate environment.
Proficient in all Microsoft applications, including Sharepoint, and are technically confident.
Strong ability to quickly develop positive working relationships with a broad range of internal and external stakeholders.
Display a high standard of professionalism and tact when handling confidential and sensitive information, and while navigating stressful or time sensitive situations.
Proven ability to multitask competing priorities.

Nice To Haves

A diploma or degree in Business Administration is preferred

Responsibilities

Support the senior leadership team of the Area and provide administrative duties, as necessary.
Provide accurate word-processing support by composing and editing a variety of documents. This includes but is not limited to; highly confidential correspondence, contracts, proposals, invoices, and expense reports.
Support the senior leadership team in a professional manner, providing appropriate communications and coordinating with internal and external stakeholders.
Coordinate the Senior Vice President's schedule, including arranging travel details and managing itineraries.
Coordinate schedules, manage expense reports, manage calendars, and prepare itineraries for senior leadership and Area events.
Lead and assist in the planning and coordination of items such as meetings and events, including communication, catering, and logistics.
Provide front desk reception coverage, as needed.
Oversee a variety of office related administrative duties, including procurement of office furniture and supplies.
People leader responsibilities, as required.