Executive Assistant
Wonder Food Group, Inc•Carlstadt, NJ
•$70,000 - $100,000•Onsite
About The Position
The Executive Assistant will provide high-level administrative and operational support to executive leadership while serving as a centralized resource for critical day-to-day responsibilities. This role is designed to streamline processes that are currently dispersed across multiple team members by managing contracts, signature coordination, legal follow-ups, executive scheduling, payroll reporting, and other confidential administrative tasks.
Requirements
- Previous experience as an Executive Assistant, Administrative Assistant, or similar role
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Ability to manage confidential information with professionalism and discretion
- Experience coordinating multiple priorities and meeting deadlines
- Proficiency in Microsoft Office Suite, particularly Outlook, Excel, and Word
- Ability to work independently and follow through on tasks with minimal supervision
Nice To Haves
- Experience working with contracts, legal documentation, or executive-level support
- Strong follow-up and project coordination abilities
Responsibilities
- Manage and coordinate executive calendars and scheduling
- Prepare, organize, distribute, and track contracts and signature pages
- Follow up with attorneys and legal teams regarding pending contracts, documentation, and approvals
- Coordinate collection of signatures from various parties and ensure timely submission of completed agreements
- Maintain organized records of executed contracts and related documents
- Assist with payroll reporting and other confidential administrative reporting tasks
- Handle sensitive projects and assignments requiring a higher level of discretion and clearance
- Serve as a central point of contact for executive administrative needs
- Organizes onsite and offsite meetings
- Provide general administrative and operational support as needed
- Purchase and maintain office and company supplies as needed
- Coordinate travel arrangements
Benefits
- Comprehensive insurance benefits, including medical, dental, vision
- Competitive time off including sick leave
- Site closures for selected holidays
- Corporate Discounts on travel, subscriptions and more
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
