Executive Assistant

Merck • Billerica, MA

8d

About The Position

In this role you will provide high-level administrative support to the SVP and ensure the smooth operation of the office. The Executive Assistant will handle a wide range of administrative and executive support-related tasks and will be able to work independently with little or no supervision. This role demands a high level of confidentiality and professionalism and requires flexibility and adaptability in a fast-paced environment, with the ability to proactively anticipate needs and provide solutions.

Requirements

• Bachelor’s Degree in any discipline
• 5+ years of experience in an executive assistant role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
• Excellent written and verbal communication skills
• Strong organizational and time-management skills
• High level of professionalism, confidentiality, and discretion
• Strong problem-solving skills and attention to detail

Nice To Haves

• Experience in an executive assistant role in the pharmaceutical or healthcare industry
• Knowledge of industry-specific terminology and processes

Responsibilities

• Manage the SVP’s calendar, schedule meetings, and coordinate travel arrangements
• Prepare and edit correspondence, communications, presentations, and other documents
• Handle incoming and outgoing communications, including emails, phone calls, and mail
• Plan, organize, and coordinate meetings, conferences, and events
• Prepare agendas, take meeting minutes, and follow up on action items
• Ensure the SVP is well-prepared for meetings with relevant materials and information
• Assist in the planning and execution of projects and initiatives led by the SVP
• Track progress and provide updates on key projects and deadlines
• Act as a liaison between the SVP and internal/external stakeholders
• Build and maintain positive relationships with key contacts and departments
• Handle sensitive information with the utmost confidentiality and discretion
• Maintain professionalism and a high level of confidentiality in all interactions

Benefits

• health insurance
• paid time off (PTO)
• retirement contributions

What This Job Offers

• Job Type: Full-time
• Career Level: Executive