Executive Assistant

CAE • Tampa, FL

2d • Onsite

About The Position

Provides overall executive level administrative support to the Vice President & General Manager and the Chief Financial Officer. Supports the administrative needs of additional assigned Executive Leadership Team members. Candidates must exhibit a high degree of professionalism and confidence with written and verbal communication.

Requirements

• High School graduate
• Proficiency in Microsoft Office products (Word, Excel, PowerPoint, Outlook, Teams) with desire to learn new software packages.
• Experience with using all office equipment such as: audio/visual and teleconferencing equipment, PC Products, fax machine, copy machine, and printer
• Eligible for a company-sponsored purchasing card
• Organized and self-motivated with the ability to work under minimal supervision
• Excellent written and verbal communication skills
• Ability to prioritize and meet deadlines
• Excellent customer service skills
• Ability to work with confidential information
• Detailed oriented and possess a high level of initiative and work ethic
• Must comply with all company security and data protection / usage policies and procedures.
• Personally responsible for proper marking and handling of all information and materials, in any form.
• Shall not divulge any information, or afford access, to other employees not having a need-to-know.
• Shall not divulge information outside company without management approval.
• All government and proprietary information will be accessed and stored electronically on company provided resources.
• Incumbent must be eligible for DoD Personal Security Clearance.

Nice To Haves

• Associates degree or training in Administrative Profession

Responsibilities

• Enhance Executive Leadership Team’s effectiveness by assisting in the day-to-day fast-paced environment, maintaining organization and attention to details
• Coordinate travel arrangements and facilitate expense reports when needed
• Assist in managing calendars and independently schedule appointments, arrange meetings, conferences and teleconferences
• Assist in coordination of events and meetings (holiday parties, off-sites, etc) especially with the Board of Directors and the Corporate Executive Management Council
• Submit security visit requests
• Confident and professional interaction with internal/external customers and all levels of management.
• Exercise independent judgment in selecting and interpreting information

Benefits

• Comprehensive and competitive benefits package and flexibility that promotes work-life balance
• A work environment where all employees are valued, respected and safe
• Freedom to succeed by enabling team members to deliver, take initiatives and make decisions
• Recognition, professional development, advancement and having fun!

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED