Executive Assistant
About The Position
GitGuardian is seeking a dedicated Executive Assistant & Office Manager to support its Executive team and manage the day-to-day operations of its New York office. This role is crucial for keeping leadership organized and the NYC space running smoothly, ensuring a high-quality experience for teams, candidates, customers, and visiting executives. The position reports to the Chief of Staff and involves close collaboration with teams in both New York and Paris, across different time zones. The primary goal is to free up leadership's time for high-impact priorities by reducing administrative overhead and ensuring efficient execution of meetings, hiring processes, travel, and operations.
Requirements
- 4+ years of proven experience as an Executive Assistant supporting senior leaders, ideally in a fast-paced or scale-up environment.
- Strong organization and prioritization skills, with the ability to manage complex calendars, travel, and competing demands simultaneously.
- Office or facilities management experience (access, vendors, purchasing, negotiation, visitors, deliveries).
- Excellent written and verbal communication skills.
- Sound judgment and absolute discretion when handling confidential information.
- Comfort coordinating across US and European time zones.
- Based in New York City and able to work at least 4 days a week from the office (Manhattan).
Nice To Haves
- Familiarity with AI productivity tools to streamline work.
- Experience in the US office of a European-headquartered company and cross-culture interactions.
Responsibilities
- Provide executive support to the US Executive team, including complex calendar and scheduling management.
- Plan and book travel, and handle the logistics of customer meetings.
- Prepare leadership meetings, including agendas, materials, and follow-ups.
- Coordinate candidate visits tied to the American in-office teams.
- Handle day-to-day administrative operations.
- Serve as the primary operational owner of the NYC office, managing office access, common areas, deliveries, and packages.
- Host and coordinate employee, candidate, and customer visits.
- Coordinate executive visits from the Paris headquarters.
- Manage employee event scheduling and logistics.
- Provide scheduling and logistical support for additional Paris-based executives as capacity allows.
Benefits
- 25 days of PTO
- 10 public holidays
- 401(k) + 3% matching
- Health, Dental & Vision insurance (80% coverage) for individuals and their families
- Short term & long term disability insurance (100% paid)
- Travel policy including to annual off-sites
- Up to $300 towards home office set-up
- Monthly remote work stipend of up to $70
- Referral bonus of $4000
- Pre-tax commuter plan access
- HSA and FSA plan access
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
