Executive Assistant

Rivet•Washington, DC

1d•$85,000 - $95,000•Onsite

About The Position

Rivet Operations Company is seeking an Executive Assistant to oversee and manage Rivet personnel supporting Strategic Systems Programs (SSP). The team works at SSP Headquarters at the Washington Navy Yard in Washington, DC, and at the Naval Ordnance Testing Unit (NOTU) in Cape Canaveral, Florida. This is a full-time, on-site position of 40 hours per week, combining program leadership with a working Office Manager role at SSP Headquarters. The role ensures uninterrupted support across assigned branches, including coverage during absences, reassignments, and turnover. It is responsible for meeting onboarding and replacement deadlines, delivering monthly contract reports, leading quality reviews and transitions, and performing daily Office Manager duties for its assigned branch.

Requirements

U.S. citizenship and ability to maintain a Secret security clearance.
Ability to obtain and maintain a Department of Defense Common Access Card (CAC) for access to Navy networks and facilities.
Associate degree or equivalent.
Experience managing staff on a DoD or Navy service contract, including reporting deliverables, CPARS, and contract transitions.
Proven experience supervising administrative or clerical staff, including scheduling coverage, onboarding, and training.
At least 5 years of administrative experience, including past support to SES members or other executives.
Experience scheduling appointments and handling professional emails.
Sound professional judgment and initiative, and ability to work independently, collaboratively, and under strict deadlines.
Skill in formatting, processing, and maintaining records for official documents.
Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
Excellent verbal and written communication skills.

Nice To Haves

Bachelor's degree.
Familiarity with DTS, SMARTS, SEAS, the Defense Information System for Security (DISS), and Navy correspondence and records management standards.

Responsibilities

Supervise all Office Managers and Administrative Assistants at SSP Headquarters and NOTU; assign work, set priorities, and resolve escalated performance and administrative issues.
Maintain coverage for every branch whenever SSP is open, including during absences, reassignments, and turnover.
Submit telework requests to the branch or technical point of contact and the COR for approval.
Deliver monthly man-hour reports and training records.
Ensure staff follow SSP check-in and checkout procedures, meet DD Form 254 security requirements, and turn in Common Access Cards (CACs) when they leave.
Arrange Defense Travel System (DTS) travel according to SSP travel policy and procedures.
Prepare correspondence, memoranda, and other business documents according to the Navy Correspondence Manual.
Create and maintain office files and branch records according to the Navy Correspondence Manual.
Maintain work unit calendars and coordinate meetings, conference rooms, and video teleconferences (VTCs).
Process security information according to the SSP Security Manual.
Lead quality reviews and transitions.