Executive Assistant Exploration

Chevron • Houston, TX

3d

About The Position

Chevron is hiring an Executive Assistant to support a Vice President. The role handles executive assistant responsibilities, including calendar management, meeting and event coordination, travel logistics, correspondence, approvals, office coordination, and special projects. The Executive Assistant serves as the primary point of contact on matters pertaining to the VP, including highly confidential, personal, or critical matters, and interacts with internal and external stakeholders.

Requirements

• High school diploma or equivalent.
• At least 5 years of administrative experience.
• Advanced proficiency with Microsoft Office applications, MS Teams, OneNote, CTREX, OneDrive, Excel, PowerPoint, SharePoint, Workplace, and Workday.

Responsibilities

• Manage the VP’s Outlook calendar and coordinate logistics and agendas for meetings, conferences, events, and special functions.
• Coordinate domestic and international travel, including detailed itineraries, trip agendas and pre-reads, and requirements such as passports, visas, immunizations, Proforma forms, and photos.
• Track and gather travel-related expenses, compile expense reports, and maintain appropriate documentation.
• Manage meeting and travel pre-reads and place materials in the appropriate OneDrive folder.
• Monitor incoming email for pre-reads and maintain full access when required.
• Communicate with the leader’s leadership team when requesting information on the leader’s behalf; use discretion in assigning action items and follow up on completion.
• Write and speak concisely and positively to create a good image of the company and the leader.
• Provide communications support, including communications to the organization, town halls, and Outlook meetings.
• Assess priorities and urgency and make informed decisions about situations requiring a quick response or turnaround.
• Adopt and apply new technology to improve efficiency and manage distribution lists as appropriate.
• Handle special projects as requested.
• Serve as the primary point of contact for internal and external constituencies on matters pertaining to the VP, including confidential, personal, or critical matters.
• Maintain external relationships with key stakeholders through pleasant, friendly, and agreeable interactions.
• Work collaboratively with senior executives and executive assistants, contributing as a team player, sharing best practices, and simplifying work.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED