Executive Assistant

Progyny, Inc.•New York, NY

20d•$80,000 - $90,000•Hybrid

About The Position

Progyny is seeking a skilled, high-energy, and highly motivated Executive Assistant to provide support to its Leadership Team, primarily by managing complex calendars for multiple executives. The role calls for someone who can anticipate needs, take initiative, deliver accurate, high-quality work, and exercise sound judgment when prioritizing tasks in a dynamic environment. The Executive Assistant will interact with C-suite executives, outside organizations, business partners, and other stakeholders, maintaining a professional demeanor and staying calm while multitasking. The position is not a digital nomad or remote international role. Candidates must be based in the United States and authorized to work in the United States without current or future visa sponsorship. For NYC-based applicants, the annual salary range is $80,000–$90,000. Total compensation includes base salary, cash bonus, and equity. The role offers flex days, with three days per week in the office for employees reporting to the New York office.

Requirements

At least 5 years of administrative experience supporting multiple executives, including C-suite leaders.
Excellent proficiency in Microsoft Outlook and demonstrated ability to maintain complex executive calendars.
Strong skills in Excel, Word, and PowerPoint.
Technologically savvy and comfortable using digital applications and online resources.
Highly organized and detail-oriented, with the ability to manage multiple priorities and ensure nothing slips through the cracks.
Proactive, with the ability to anticipate needs weeks, months, and quarters in advance.
Ability to make accurate, timely administrative judgments, act independently when appropriate, and know when to escalate.
Exemplary interpersonal skills and ability to collaborate effectively with people across functions, backgrounds, and organizational levels.
Must be based in the United States and authorized to work in the United States without visa sponsorship now or in the future.

Responsibilities

Manage complex calendars and schedule meetings for multiple executives, coordinating priorities, logistics, and follow-up needs.
Communicate regularly with executives by email, text/SMS, telephone, and face-to-face conversations to manage calendars, meetings, and changing priorities.
Liaise between executives and internal departments, teams, and external stakeholders.
Coordinate domestic travel arrangements and prepare itineraries.
Prepare and submit accurate monthly expense reports on time.
Order daily lunch for the executive team.
Assist executives with printing, scanning, mailing, and other ad hoc administrative needs.

Benefits

Paid family and parental leave.
Preconception, fertility, and family-building benefits, including egg freezing, IVF, and adoption support.
Family and pet care fund.
Menopause and midlife care.
Health, dental, vision, and life insurance options for employees and family.
In-person, virtual, and text-based mental health and wellness support.
Paid time off, including vacation, sick leave, personal days, and summer flex time.
Company equity.
Bonus program.
401(k) plan with company match.
Access to on-demand legal and financial advice.
Learning and development programs.
Company social events, including an annual volunteer day and donation matching.
Flex days, with three days a week in the office for employees reporting into the New York office.
Onsite meals and snacks for employees reporting into the New York office.
Parents’ Employee Affiliation Group.