Executive Assistant

Brookfield Asset Management•New York, NY

4d•$95,000 - $115,000•Onsite

About The Position

The ideal candidate is detail-oriented with strong design, editing, and proofreading skills, proactive, and interacts well with staff at all levels while remaining positive, flexible, and efficient. This person will be an integral part of administrative duties and office procedures. A high level of professionalism and confidentiality is crucial to this role. Executive Assistant responsibilities within Brookfield are subject to change and require flexibility as may be required to support other groups during busier times.

Requirements

6-7+ years’ experience as an Executive Assistant working in the financial services industry.
Mastery of MS Office, including Word, Excel, PowerPoint and Outlook (create and/or update PowerPoint presentations and create mail merges with numerous recipients).
Extremely organized, ability to anticipate requests and be proactive.
Able to manage multiple priorities and work comfortably in a fast-paced environment.
Strong interpersonal skills and good judgment.
Ability to communicate effectively with all levels of employees, including senior executives and outside contacts in a professional manner.
Team player and collaborative - provide support to other groups when time warrants, during absences, holidays etc.

Nice To Haves

Experience with Concur, SharePoint and Salesforce, preferred.

Responsibilities

Manage the main Outlook calendars and scheduling program specifics for our Business Management team, including both internal and external stakeholders utilizing assistants globally, to coordinate a variety of complex meetings with attention to different time zones.
Balance conflicting priorities to manage workflow, ensure the completion of essential projects, and meet critical deadlines.
Utilize a broad understanding of the business to interpret and anticipate the needs of the Team Leaders who this role supports.
Proactively navigate the organization to resolve issues as needed.
Promptly respond to requests with accuracy and a courteous demeanor.
Schedule and manage logistics for internal firm-wide events or team focused events, including managing the technology, catering, materials, e-mail communications, and other items as needed.
Demonstrate an awareness of the fundamental business principles as well as an understanding of the overall firm to ensure appropriate decision-making protocols are followed.
Support the firm’s monthly Operating Committee with scheduling, content, and meeting logistics.
Work closely with other team members on onboarding new employees in the team, as well as offboarding processes as needed.
Create, format, and maintain detailed PowerPoint presentations, Excel, and Word documents utilizing advanced technical skills.
Organize complex travel arrangements as required, and in partnership with Corporate Traveler, and update executives’ calendars with details.
Act as back up for Receptionist / Office Coordinator position during absences.
Provide group administrative support and coverage prioritizing 6 NY based senior team members including managing calendars and document preparation for internal and external meetings, printing, copying and binding of materials, submitting and processing invoices, processing expense reports, and creating and modifying PowerPoint presentations, including formatting of charts, graphs and images.