Executive Assistant
About The Position
The Executive Assistant to the Chief Clinical Officer (CCO) and Departmental Physician Chiefs serves as a strategic partner, trusted liaison, and gatekeeper, providing high-level administrative support to senior physician leaders. This role is responsible for managing complex executive and clinical calendars, coordinating cross-functional communication, tracking key deliverables, supporting data analytics initiatives, and ensuring effective workflow management within a fast-paced healthcare environment. The Executive Assistant works closely with executive leadership, operational leaders, department leaders, and clinical teams to facilitate collaboration and support organizational priorities. This highly autonomous position requires strong critical thinking skills, sound judgment, exceptional organizational abilities, and the ability to anticipate leadership needs while managing multiple priorities simultaneously. The ideal candidate demonstrates professionalism, strong communication skills, discretion, and the ability to maintain strict confidentiality while handling sensitive patient, employee, and organizational information in compliance with HIPAA and other applicable healthcare regulations.
Requirements
- High school diploma or equivalent required.
- Five (5) years of progressive administrative experience supporting senior-level executives (Vice President level or above), preferably within a healthcare or other highly regulated environment.
- Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Proficiency with virtual meeting platforms, including Microsoft Teams and Zoom.
- Experience with electronic healthcare systems and digital note-taking applications such as OneNote.
Nice To Haves
- Bachelor's degree strongly preferred.
- Knowledge of medical terminology preferred.
- Experience supporting physician executives or healthcare leadership teams preferred.
- Experience with data reporting, analytics, and presentation development preferred.
- Experience with data visualization and reporting tools preferred (e.g., Tableau).
Responsibilities
- Managing complex executive and clinical calendars
- Coordinating cross-functional communication
- Tracking key deliverables
- Supporting data analytics initiatives
- Ensuring effective workflow management
Benefits
- City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
