Executive Assistant

Jeffrey Chain•Morristown, TN

18h•$70,000 - $85,000•Onsite

About The Position

Seeking a highly skilled and exceptionally organized Executive Assistant to provide dedicated support to the CEO, CFO, and regional Managing Directors. This role requires a polished professional who can operate confidently in a fast-paced manufacturing environment, balancing high-energy execution with the tact and composure required when interacting with senior leaders, board members, and cross-functional teams. This exciting opportunity is fit for someone with high integrity, ability to flex daily duties, and able to build efficiencies using technology.

Requirements

Ability to manage global scheduling conflicts, make real-time decisions, and negotiate meeting times with internal and external customers.
Ability to contribute to reporting, document preparation, and workflow support without requiring constant supervision.
Ability to organize or refine, and enforce digital files storage, meeting preparation processes, and communication workflows.
Judgement to escalate issues appropriately
Expected to maintain a high level of confidentiality regarding sensitive business matters and strategic topics, and exercise excellent judgement.
Exceptional organizational, time-management, and multitasking abilities.
Exceptional written and verbal communication skills.
Strong proficiency in Microsoft 365, especially Outlook, Excel, PowerPoint, and Teams.
High energy with a calm, professional presence
Maintain a respectful tone while communicating with necessary urgency
Ability to work independently while remaining a reliable team collaborator.
High degree of accuracy and attention to detail; low tolerance for errors.
5+ years of experience supporting C-suite or senior executives, preferably in manufacturing or a fast-paced operational environment.
4-Year degree from accredited university; focus in Business Administration preferred; emphasis in finance or data management a plus.
Ability to read, write, and speak English to the extent necessary to perform the essential functions of the job
Ability to communicate clearly in person, by phone, and electronically.
Committed to ethical standards, consistently dependable, and able to adjust to changing priorities
Ability to remain calm, focused, and effective when managing challenging or urgent circumstances
Candidates are expected to work within our core values.

Responsibilities

Manage complex global calendars, scheduling across time zones and prioritizing shifting demands.
Coordinate executive and board meetings, including preparation of agendas, presentations, briefing materials, and secure distribution of documents.
Handle domestic and international travel arrangements, including itineraries, reservations, logistics, and expense reports.
Maintain and organize Outlook folders, ensuring timely follow-up and high-level inbox management, including drafting, reviewing, and responding to messages when appropriate.
Serve as a trusted point of contact, exercising discretion and sound judgment in all interactions.
Provide support in HR, Sales, Customer Service, Inside Sales, and general administrative areas during periods of low executive workload.
Assist with ad hoc reporting, including but not limited to, sales reporting and cross-functional reporting.
Help maintain office organization, workflows, and communication between locations globally.
Work onsite at the Morristown plant at least 4 days per week to remain connected to operations and promote our team atmosphere.
Exhibit strong intuition, professionalism, and situational awareness, knowing when to lead, when to support, and when to step back.
Adapt quickly to a dynamic environment with fluctuating priorities and shifting demands.
Uphold a high-performance standard with close attention to detail, quality, and follow through