Executive Assistant

Granicus-posted 1 day ago
Full-time • Entry Level
Onsite • Tucson, AZ
501-1,000 employees
Resume
Match Score
Upload and Match ResumeTrack Jobs with Teal

Serving the People Who Serve the People Granicus is driven by the excitement of building, implementing, and maintaining technology that is transforming the Govtech industry by bringing governments and its constituents together. We are on a mission to support our customers with meeting the needs of their communities and implementing our technology in ways that are equitable and inclusive. Granicus has consistently appeared on the GovTech 100 list over the past 5 years and has been recognized as the best companies to work on BuiltIn. Over the last 25 years, we have served 5,500 federal, state, and local government agencies and more than 300 million citizen subscribers power an unmatched Subscriber Network that use our digital solutions to make the world a better place. With comprehensive cloud-based solutions for communications, government website design, meeting and agenda management software, records management, and digital services, Granicus empowers stronger relationships between government and residents across the U.S., U.K., Australia, New Zealand, and Canada. By simplifying interactions with residents, while disseminating critical information, Granicus brings governments closer to the people they serve—driving meaningful change for communities around the globe. Want to know more? See more of what we do here. Job Summary This individual will provide comprehensive support to the Executive Leadership team (ELT) related to calendar management, travel, and event coordination. The ideal candidate will be experienced in managing a wide range of executive support tasks, demonstrating a high level of professionalism, confidentiality, and attention to detail. This role requires excellent organizational and communication skills, as well as the ability to manage multiple priorities effectively. In addition, this role will provide local office support including handling shipping/receiving packages, front desk support and vendor relationships This role will be 100% on-site at our office in Tucson, AZ.

  • Manage the ELT calendar, scheduling meetings, appointments, and engagements.
  • Organize and coordinate travel arrangements, including preparation of detailed travel itineraries and necessary documents.
  • Coordinate and schedule meetings with stakeholders, ensuring all necessary arrangements are made.
  • Handle all correspondence, emails and other documentation related to ELT meetings.
  • Draft and prepare responses to emails and other forms of communication as directed by ELT.
  • Ensure timely and effective communication between the various ELT members, their leadership team, and internal/external stakeholders.
  • Manage information flow in a timely and accurate manner.
  • Assist in planning and organizing company events and meetings.
  • Prepare agendas for meetings and distribute them in advance.
  • Take accurate meeting minutes and document key discussion points and action items.
  • Follow up on action items to ensure deadlines are met and provide status updates.
  • Assist with or lead special projects, ensuring deadlines are met and project goals are achieved.
  • Track progress on projects, identify any issues, and provide solutions to ensure successful project completion.
  • Provide general administrative support to the local office.
  • Continuously improve administrative systems and procedures to enhance efficiency and effectiveness.
  • Prioritize conflicting needs and handle matters expeditiously, proactively, and follow through on projects to successful completion.
  • Manage and organize confidential information and documents with the utmost discretion.
  • Assist with all administrative tasks as needed.
  • Maintain a professional, positive, welcoming, and orderly environment throughout the office
  • Oversee front desk reception including greeting and directing guests, monitoring the visitor log and issuing visitor badges
  • Receive, sort, and distribute incoming mail and packages
  • Prepare outgoing mail and packages including pick-up and tracking as needed
  • Maintain office vendor and building maintenance relationships and requests
  • Conduct general office management tasks:
  • Monitor, order and maintain office, kitchen, first aid, and housekeeping supplies
  • Manage general office expenses
  • Maintain neat, well organized, and tidy office space including front desk and common areas
  • Collaborate with a wide range of teams to support projects and events on an ad hoc basis
  • Exceptional organizational, time management, and multitasking skills.
  • Strong interpersonal and communication skills, both verbal and written.
  • Detail-oriented with a proactive approach to tasks.
  • Strong problem-solving and critical-thinking abilities.
  • Ability to manage multiple projects and deadlines.
  • Proficiency with Microsoft Office Suite and G-Suite (Google Slides, Sheets, and Documents).
  • High level of professionalism and confidentiality.
  • Strong desire for continuous learning through access to information and leadership within a growing and fast-paced business.
  • Ability to work independently and as part of a team.
  • Flexibility & Balance
  • Flexible Time Off – Take the time you need to rest, recharge, and live your life.
  • Company-Wide Wellbeing Days – Paid days off to unplug and focus on your mental health.
  • Work From Home Reimbursement – Support a productive home office environment.
  • Health & Wellness
  • Multiple Health Plan Options – Including a 100% employer-paid plan.
  • Employer HSA Contributions – When enrolled in a High-Deductible Health Plan.
  • Fitness Reimbursement Program – Stay active, your way.
  • On-Demand Mental Health Support – Access to Headspace and other wellness tools.
  • Family & Future
  • Paid Parental Leave – For both birthing and non-birthing parents.
  • Traditional & Roth 401(k) – With a generous company match.
  • Life & AD&D Insurance – 100% employer-paid coverage for peace of mind.
  • Growth & Recognition
  • Online Learning Platforms – Fuel your professional development.
  • Competitive Salary & Bonuses – Your contributions are valued and rewarded.
Track Jobs with Teal

Job Search Resources

•
Resume Builder
•
Executive Assistant Resume Examples
•
Executive Assistant Cover Letter Examples

Tools

Career Hubs

Guides

Company

© 2024 Teal Labs, Inc
Privacy PolicyTerms of Service