Executive Assistant

Melissa Memorial Hospital•Holyoke, CO

12d•$19 - $33•Onsite

About The Position

This position provides primary support to the Chief Executive Officer (CEO) and the entire Executive Team at MMH by performing administrative services and assistance of moderate complexity, requiring independent judgment and discretion on a routine basis. The role manages a wide variety of administrative functions, including scheduling and coordinating meetings, preparing correspondence and reports, managing travel arrangements, maintaining organized filing systems, handling inquiries on behalf of executive leadership, and attending and managing board meeting oversight such as preparing materials, recording minutes, and maintaining board documentation. This position requires the ability to maintain strict confidentiality due to routine access to sensitive and proprietary information. To avoid conflicts of interest, candidates cannot be related to any current MMH employees.

Requirements

High school diploma or equivalent
3 years of Administrative Experience.
Excellent Written and Verbal Communication Skills
Intermediate Microsoft Office skills, including Excel, Outlooks, Word and PowerPoint
Excellent Time Management and Multitasking Skills
Prior Experience Working with Confidential and Sensitive Information

Nice To Haves

3- Years Experience Serving as Executive Assistant in Healthcare Environment
Additional related education and/or experience preferred.

Responsibilities

Frequently handles a wide variety of situations and conflicts involving the clerical and administrative function of the office, which cannot be brought to the attention of the executive.
Interprets requests, takes appropriate action, evaluates level of information, and decides when the executive should be notified. In executive’s absence, directs and ensures that requests for action or information are relayed to the appropriate staff member.
Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Independently composes and signs correspondence for executive as needed.
On own initiative, composes correspondence or responds to individuals, which requires knowledge of executive’s views, philosophy, and some understanding of technical matters. May serve as the executive’s representative at meetings and express the executive’s viewpoints at such meetings.
Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel plans. On own initiative, arranges for staff members to represent organization at meetings, local events, and conferences.
Maintains supplies for executive office.
Assist CHRO with Events as needed.
Attends and takes meeting notes for C-Team, to include monthly managers meetings, c-suite meetings, any meetings attending with executive leaders.
Prepares information for board presentations, ensuring information is accurate and timely, meeting minutes at monthly board meetings and maintain board documents in accordance with bylaws.
Coordinate travel arrangements, preparing executives with travel information and agendas.
Routinely perform a wide variety of support duties.
Prepare, reconcile, and submit expense reports.
Maintain paper and electronic filing systems.
Maintain confidential and sensitive information.
Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
Works closely with each member of the executive team to ensure daily support is provided.
Performs all functions according to established policies, procedures, regulatory and accreditation requirements, as well as applicable professional standards. Provides all customers of Banner Health with an excellent service experience by consistently demonstrating our core and leader behaviors each and every day.