Executive Assistant

Amazon•Newark, NJ

11d

About The Position

At Audible, we believe stories have the power to transform lives. It’s why we work with some of the world’s leading creators to produce and share audio storytelling with our millions of global listeners. We are dreamers and inventors who come from a wide range of backgrounds and experiences to empower and inspire each other. Imagine your future with us. ABOUT THIS ROLE The Executive Assistant (EA) to the Global Head of Urban Innovation at Audible is an exciting opportunity to work closely with the senior leadership driving the company's initiatives in urban areas. This is your chance to be an instrumental part of empowering the Global Head to be as efficient and effective as possible. This role is all about building strong trust and being relied upon to optimize the leader's time. ABOUT YOU You are a flexible multitasker who thrives in a fast-paced environment and can work independently. Reporting to and supporting the Global Head of Urban Innovation, you will be able to quickly shift priorities and work with various internal and external stakeholders as different needs arise. You are comfortable operating in an agile environment, adapting to the challenges of a busy office, and possess solid experience successfully navigating the complexities of a large organization. You have proven experience as a strong team player with exceptional attention to detail. As an Executive Assistant, you will…

Requirements

Experience with Microsoft Office products and applications
2+ years of senior level leadership support experience
Experience in a fast-paced, high-tech company
Possess great integrity and deep discretion given potential exposure to confidential information
Strong verbal and communications skills
Strong organizational skills
Ability to manage and prioritize issues and be a proactive problem solver
Self-starter who's capable of working independently and as part of a team

Responsibilities

Manage the Global Head’s calendar, including scheduling large and/or complex internal and external meetings (with high-level executives, local stakeholders, or government officials) while paying close attention to global time zones
Work closely with fellow coordinators/executive assistants to accommodate more complex meetings involving senior management
Diligently submits and follows up on monthly expenses (personal and corporate, such as mobile phone bills and travel, both domestic and international) in a timely manner
Provide relationship management support, which may include follow-up requests/calls, data entry, and more
Identify administrative needs for the organization and initiate or willingly assist with projects to support those needs
Perform other administrative support duties, as appropriate (e.g., visitor registration, food orders, parking, meeting note-taking, etc.)
Coordinate large internal team meetings and events/outings (All Hands, brainstorms, presentations, trainings, community outreach, etc.)
Be willing and able to travel as needed to support leaders schedule and priorities

Benefits

Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits

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