Executive Assistant

EIHAB HUMAN SERVICES•New York, NY

7d•$65,000 - $70,000•Onsite

About The Position

The ideal candidate will provide administrative support to our executive staff, ensuring the smooth operation of the office. This role requires a high level of professionalism, attention to detail, proactive problem solving and strong organizational skills

Requirements

Bachelor’s Degree required
Time management and ability to meet deadlines
Must have excellent verbal and written communication skills
Strong organizational skills, detailed oriented and has the ability to multitask
Ability to work well under pressure and to prioritize tasks is absolutely essential
Problem-solving and decision making
Proactivity with ability to work with minimal direction, taking ownership of multiple projects and deliverables, while providing leadership to other administrative staff
Proficiency in Microsoft Office software (Word, Excel, PowerPoint, Outlook), Minimum of 3 years experience supporting senior management level, and Authorization to work in the US are necessary.

Responsibilities

Provide exceptional administrative support to senior management, including preparing documents, reports, and presentations, as needed.
Handle sensitive and confidential documents, ensuring their secure storage and retrieval
Organize meetings, including PowerPoint presentations, spreadsheets, and narrative reports, scheduling, sending reminders, and organizing catering. when necessary
Assist in the preparation of Board of Directors reports, organize, and track, as required
Schedule quarterly and ad/hoc Board meetings and take minutes at Board meetings, as required
Create itineraries for the CEO and coordinate travel arrangements, as needed.
Provide administrative assistance, such as writing and editing e-mails, drafting memos, faxing, photocopying, transcribing meeting notes, handling incoming and outgoing mail, and preparing communications on the executive’s behalf.
Oversee timely processing of the CEO expenses.
Assist other executives with administrative duties and projects, as needed.
Partner with the CEO on all projects as assigned
Create and maintain a filing system for contracts, legal documents such as leases and deeds for all properties
Maintain confidentiality at all times in every aspect of communications
Willing to help others as needed in collaborative efforts
Anticipate and meet deadlines, complete assignments with consistent accuracy
Must have strong organizational skills and be able to multitask efficiently.
Ensure annual filings with the State are filed in a timely manner
Act as the liaison with the auditor
Perform other duties as assigned