Executive Assistant

Energy Exemplar-posted 3 days ago
Full-time • Entry Level
Hybrid • Salt Lake, UT
101-250 employees
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The Executive Assistant / Project Manager to the Chief People Officer (CPO) is a trusted strategic partner and critical enabler of the Performance & Culture function’s global success. This hybrid role combines high-level executive support, program management, and operational excellence to ensure seamless execution of strategic initiatives across regions, functions, and stakeholders. Confidentiality, trust, and professionalism are essential. The successful candidate will demonstrate exceptional judgment, precision, and proactivity — thriving in a fast-paced, global environment that demands agility, structure, and foresight. Operating as the right hand to the CPO, this individual ensures clarity, focus, and follow-through while continuously seeking opportunities to enhance efficiency and impact, including through the thoughtful use of AI and automation.

  • Provide proactive, high-quality support to the Chief People Officer, including complex calendar management across global time zones and multiple stakeholder groups , anticipating conflicts and ensuring strategic prioritization.
  • Manage international travel, meeting logistics, and event coordination with accuracy, efficiency, and foresight.
  • Prepare, edit, and manage executive-level communications, presentations, and reports that reflect exceptional attention to detail, tone, and accuracy.
  • Serve as a trusted confidant , managing sensitive information and conversations with the highest levels of discretion and integrity.
  • Anticipate the CPO’s needs, acting with initiative and independence to resolve challenges before they arise.
  • Lead all VCI reporting and planning activities within a PMO framework — tracking deliverables, dependencies, and progress across global Performance & Culture initiatives.
  • Drive the global Inclusivity program, coordinating with stakeholders, tracking progress, and ensuring measurable outcomes aligned with organizational priorities.
  • Collaborate with the Global Performance & Culture Team to prepare and manage all Vista reporting deliverables, ensuring accuracy, completeness, and timely submission.
  • Own and manage the delivery of Performance & Culture content for quarterly Board meetings, ensuring precision, alignment, and delivery against deadlines.
  • Lead or support additional strategic projects on behalf of the CPO, ensuring structure, accountability, and consistent execution excellence.
  • Maintain disciplined operating rhythms for the CPO and the Performance & Culture Leadership Team, ensuring transparency, alignment, and progress tracking across time zones.
  • Identify and implement continuous improvement opportunities across processes, workflows, and reporting frameworks to enhance team efficiency and clarity.
  • Leverage AI tools and emerging technologies to solve complex problems, streamline administrative tasks, improve reporting accuracy, and support data-driven decision-making.
  • Create and manage tools, templates, and systems that enhance visibility, communication flow, and operational consistency across the global Performance & Culture function.
  • Drive a culture of accountability and excellence by modeling proactive follow-through and results-oriented execution.
  • Bachelor’s degree or equivalent professional experience.
  • Interest in supporting senior executives or managing projects in a global, high-growth, or private equity-backed environment is preferred.
  • Experience managing complex global calendars and multi-stakeholder communications.
  • Proven ability to maintain confidentiality and exercise sound judgment in sensitive matters.
  • Foundational project management skills, with exposure to reporting or structured project workflows (experience in PMO or transformation setting is a plus).
  • Proficiency with Microsoft 365, Teams, PowerPoint, Excel, and project management tools.
  • Experience using AI and digital productivity tools to improve workflows is highly desirable.
  • You must be located in Adelaide, SA, Australia or Salt Lake City, UT to be considered for this position.
  • Exposure to a global Performance & Culture, HR, or business transformation function is an advantage.
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